Understanding of the FORM OF TENDER
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Why raise this question? Reason: The original FIDIC documents were translated by seniors like He from Tianjin University; I noticed a few errors in them. Of course, I have no intention of carrying out professional corrections on them – it’s sufficient to read the English version; it’s best not to even look at the Chinese version. But my understanding of FORM OF TENDER at that time was a bit inaccurate; Tian Da translated it as: Bid format. I felt something wasn’t right; after asking a few foreigners, I found out that its meaning was consistent with what Xrayl and PMER said: it’s similar to a COVER LETTER. (However, when our company submits bids, we usually need to write a separate COVER LETTER as well, with content like greetings and expressions of well-being for everyone.) And the meaning of FORM is: a formal document with blanks to be filled in. Therefore, FORM OF TENDER has nothing to do with format. Do any of you have different understandings?
Title of Contract:_*_______________________________________________________
To:_*___________________________________________________________________
Gentlemen,
1. Having examined the Conditions of Contract, Specification, Drawings, Bill of Quantities and Addenda Nos.____________for the execution of the above-named Works, we the undersigned, offer to execute and complete such Works and remedy any defects therein in conformity with the Conditions of Contract, Specification, Drawings, Bill of Quantities and Addenda for the Sum of _________________________________________________________(_________________) or such other sums as may be ascertained in accordance with the said Conditions.
2. We acknowledge that the Appendix forms part of our Tender.
3. We undertake, if our Tender is accepted, to commence the Works as soon as is reasonably possible after the receipt of the Engineer’s notice to commence, and to complete the whole of the Works comprised in the Contract within the time stated in the Appendix to Tender.
4. We agree to abide by this Tender for the period of _*__________ days from the date fixed for receiving the same and it shall remain binding upon us and may be accepted at any time before the expiration of that period.
5. Unless and until a formal Agreement is prepared and executed，this Tender, together with your written acceptance thereof, shall constitute a binding contract between us.
6. We understand that you are not bound to accept the lowest or any tender you may receive.
Dated this _________________day of ____________________19________
Signature__________________________in the capacity of ___________________
Duly authorized to sign tenders for and on behalf of ______________________________________(IN BLOCK CAPITALS)
Address____________________________________________________________
Witness____________________________________________________________
Address____________________________________________________________
Occupation_________________________________________________________
(Note: all details marked* shall be inserted before issue of Tender documents.)
To:_*___________________________________________________________________
Gentlemen,
1. Having examined the Conditions of Contract, Specification, Drawings, Bill of Quantities and Addenda Nos.____________for the execution of the above-named Works, we the undersigned, offer to execute and complete such Works and remedy any defects therein in conformity with the Conditions of Contract, Specification, Drawings, Bill of Quantities and Addenda for the Sum of _________________________________________________________(_________________) or such other sums as may be ascertained in accordance with the said Conditions.
2. We acknowledge that the Appendix forms part of our Tender.
3. We undertake, if our Tender is accepted, to commence the Works as soon as is reasonably possible after the receipt of the Engineer’s notice to commence, and to complete the whole of the Works comprised in the Contract within the time stated in the Appendix to Tender.
4. We agree to abide by this Tender for the period of _*__________ days from the date fixed for receiving the same and it shall remain binding upon us and may be accepted at any time before the expiration of that period.
5. Unless and until a formal Agreement is prepared and executed，this Tender, together with your written acceptance thereof, shall constitute a binding contract between us.
6. We understand that you are not bound to accept the lowest or any tender you may receive.
Dated this _________________day of ____________________19________
Signature__________________________in the capacity of ___________________
Duly authorized to sign tenders for and on behalf of ______________________________________(IN BLOCK CAPITALS)
Address____________________________________________________________
Witness____________________________________________________________
Address____________________________________________________________
Occupation_________________________________________________________
(Note: all details marked* shall be inserted before issue of Tender documents.)
The purpose of the tender form is that the owner wants bidders to fill in important details such as their bid amounts and project timelines in a uniform format; it is indeed a \"format\".