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How to be a successful project manager

2009-02-16View Original

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It can be said that being able to become a project manager is in itself a great achievement, but the following points still urge us to stay vigilant and hold ourselves to high standards, so as to ensure that we become qualified project managers as soon as possible. 1. Project managers must pay attention to the three criteria for project success. Simply put, the first one is timeliness ; Second, the budget is kept within the established range ; Third, the quality has been praised by managers and users. The project manager must ensure that every member of the project team works in accordance with the above three criteria. 2. Everything should be planned before it is carried out. In terms of project management, many experts and practitioners agree that the most important task for a project manager is planning. Only a detailed and systematic plan involving project team members is the only foundation for project success. When the real world develops an environment that is not suitable for planned survival, the project manager should develop a new plan to reflect these changes in the environment. Planning, planning, and more planning is the way of life for a project manager. 3. The project manager must convey a sense of urgency to the project team members through their own actions, as the project has limited time, resources, and funding, and it must be completed eventually. However, most team members have their own hobbies, and the project manager should keep them focused on the project’s goals and deadlines. For example, regular inspections can be conducted, regular meetings can be held, and some warning signs can be placed at the site of the project. 4. Successful projects should employ a measurable and proven project lifecycle. An information system development model that adheres to professional standards can ensure that best practices and successful experiences are integrated into the project plan. Such models can not only ensure quality but also minimize repetitive work. Therefore, when faced with time and budget pressures that require project cuts, the project manager should determine an optimal project lifecycle. 5. All project objectives and activities must be communicated in a vivid manner. The project manager and the project team should describe the ultimate goals of the project in a clear and tangible way from the outset, so that everyone involved in the project can remember them. All details of the project cost should be clear, explicit, and unambiguous, ensuring that everyone is in agreement regarding them. 6. Adopt a gradual approach to achieve goals step by step. Attempting to accomplish all project goals at once will only lead to redundant work, wasting both time and money. As the saying goes, you can’t become fat by eating just one bite. Project goals can only be achieved step by step, and an evaluation is conducted after each goal is accomplished to ensure that the entire project remains under control. 7. The project must obtain clear approval and be implemented with the signature of the investor. It is very important to get clear approval in order to achieve the project’s objectives. The signed approval from the investor should be regarded as a starting point for the project. The logic is simple: anyone with the authority to reject or modify project objectives should review and approve those objectives at the start of the project. 8. To ensure the success of a project, it is necessary to conduct a thorough analysis of its objectives. Research shows that if the project’s objectives are designed in accordance with the well-known and documented business requirements, the project is likely to be successful. Therefore, project managers should adhere to the principle that, before an organization initiates a project, it is necessary to find a solid basis for that project within the business requirements. 9. The project manager should have corresponding responsibilities and authority. It is only fair that the project manager be held accountable for the outcomes of the project. But correspondingly, project managers should also be granted sufficient authority to assume the corresponding responsibilities. At certain times, rights become particularly important, such as in obtaining or coordinating resources, seeking the cooperation of relevant small and medium-sized enterprises, and making decisions that are valuable for the success of the project. 10. Project investors and users should take an active role; they cannot simply wait passively to reap the benefits. Most project investors and users are able to properly demand and exercise the authority to approve (all or part of) the project objectives. But with this power comes corresponding responsibility – to actively get involved in all stages of the project. For example, help determine the project objectives in the early stages of the project ; During the project, it is necessary to evaluate the completed interim goals to ensure its smooth progress. The project investor should assist the project manager in visiting relevant small and medium-sized enterprises as well as members of the target customer base, and help the project manager obtain the necessary documents and information. 11. The implementation of projects should employ market-based mechanisms. In most cases, the project manager should consider themselves as a seller, in order to motivate themselves to complete the tasks assigned by the investors and users. Once the project plan is approved, the project manager should regularly remind the project team members of the business requirements that must be met by the project, as well as how to work to fulfill those requirements. 12. The project manager should select the best candidates from among the project team members. The best candidates are those who have received appropriate skill training, possess experience, and have high qualifications. For a project, securing the best candidate can often make up for shortcomings in terms of time, funding, or other aspects. The project manager should create a favorable working environment for the best project members, such as helping them stay free from external distractions and providing them with the necessary tools and conditions to utilize their talents.

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