How many types of occupational health records are there? 【Daily Question 090221】

Not very familiar with this topic; the following items are listed for now: Occupational health organization structure, Responsibilities for occupational disease prevention and control, Management plans for occupational disease prevention and control, Systems for occupational disease prevention and control, Operating procedures for occupational disease prevention and control, Emergency response plans for occupational disease incidents, Statistics on training related to occupational disease prevention knowledge, Registration forms for occupational health protection facilities, Registration forms for the distribution of personal protective equipment. Records related to occupational health monitoring and evaluation: Reports on the concentration (intensity) of occupational disease hazards, Records of occupational health surveillance, Registration of workers exposed to occupational disease hazards, Records of health checks for individuals exposed to occupational disease hazards, List of workers who are contraindicated from working in certain environments and information on their reassignment, Personal health surveillance records for those exposed to occupational disease hazards, Career histories of such individuals, Personal health examination forms and related examination data

Let’s talk about something specific to our company. We have a dedicated department for preventing and controlling occupational diseases, which is under the jurisdiction of the health clinic. Every year, the company arranges for all employees to undergo examinations for the prevention and treatment of occupational diseases. Based on the results of these examinations, measures such as treatment, job reassignment, and paid leave are taken for employees who have issues. We have comprehensive occupational health records; in fact, according to the regulations, we can prepare many written documents. But I think the most important thing is to put people first, and it’s better to do practical things. What I’m saying might be a bit off-topic, but I truly believe that action is better than words.

An occupational health record is a ledger kept by an enterprise to document its work related to occupational health, including records of occupational health monitoring. The occupational health surveillance record is established by the employer for workers exposed to occupational disease hazards, and it is intended for the workers themselves. This includes: name, workshop, gender and age, length of service, pre-employment medical examination, on-the-job medical examination, exit medical examination, occupational health questionnaire, and other relevant information.

Organizations for occupational health; Responsibilities related to the prevention and control of occupational diseases; Management plans for the prevention and control of occupational diseases; Systems for the management of occupational disease prevention and control; Operating procedures for occupational disease prevention and control; Emergency response plans for accidents caused by occupational disease hazards; Statistics on training related to occupational disease prevention and control; Registers for occupational protection facilities; Registers for the distribution of personal protective equipment; Archives for occupational health monitoring and evaluation: Reports on the concentration (intensity) of occupational disease hazard factors; Archives for occupational health surveillance; Registers of workers exposed to occupational disease hazard factors; Registers of health check-ups for persons exposed to such hazard factors; Lists of workers with occupational contraindications and information on their reassignment; Personal health surveillance records for workers exposed to occupational disease hazard factors; Occupational histories of such workers; Personal health examination forms and related documentation; Records of declarations regarding occupational disease hazards; Archives for occupational health management systems; Archives related to the implementation of occupational disease prevention and control measures; Archives for occupational health education; Archives for occupational health monitoring; Archives for employee health surveillance; Registers of jobs with occupational hazards and the associated hazard factors; Registers of protective equipment provided and distributed

Occupational health administration and supervision agencies, occupational health technical service institutions, medical and health institutions responsible for occupational health monitoring and diagnosis of occupational diseases, as well as employers, shall all establish occupational health records and assign full-time or part-time personnel to be in charge of them. Article 4 Occupational health records are classified according to the entities involved in occupational disease prevention and control activities as follows: (1) Records for occupational health supervision and management ； (II) Employer’s occupational health management records ； (III) Records of occupational health technical services ； (IV) Scientific research archives on occupational health. Article 5: Occupational health supervision and enforcement agencies at all levels shall establish occupational health records, which shall include: (1) **Laws, regulations, norms, standards, etc. related to the prevention and control of occupational diseases** ； (II) Legal person status and other supporting documents (power of attorney, organization code, financial account number, etc.) ； (III) Job responsibilities, enforcement procedures for supervisors, ethical guidelines ； (IV) Local **occupational disease prevention and control plan ； (V) Annual occupational health supervision plan and summary ； (VI) Distribution map and summary table of occupational health supervision targets in the jurisdiction ； ( VII) Statistical analysis of the status of occupational disease prevention and control in the jurisdiction ； (8) Declaration materials on occupational disease hazards by the employer ； (IX) Evaluation of the effectiveness of occupational disease hazard control in employers’ construction projects, health inspections, health audits, and approval documents for completion ； (10) Report on occupational health examinations ； (11) Report on occupational diseases ； (12) Report on occupational disease incidents ； (13) Records of occupational health supervision and enforcement activities and stubs of related documents ； (14) Materials related to supervisor training (training plans, materials). Article 6 Employers shall establish occupational health records, which shall include: (1) A list of laws, regulations, norms, standards related to the prevention and control of occupational diseases, as well as relevant documents ； (II) Occupational health management policies, plans, objectives, and occupational health management systems ； (III) Management organizations, functions, and division of responsibilities for full-time (part-time) occupational health personnel ； (IV) Occupational health management plans, procedures, work instructions, and other internal documents ； (5) The management files for occupational disease hazards in construction projects (provide a list of the documents kept, indicating their storage locations) include: 1. The project plan document and approval documents, etc ； 2. Preliminary design document for the construction project ； 3. Drawings and related materials for engineering modifications, expansions, repairs, and changes during use ； 4. Complete set of as-built drawings, acceptance reports, and completion summary ； 5. Commission Letter for Pre-assessment of Occupational Disease Hazards and Pre-assessment Report ； 6. Power of Attorney for the Evaluation of the Effectiveness of Controls against Occupational Disease Hazards and Report on the Evaluation of Effectiveness ； 7. Review opinion from the health administration department ； 8. Inspection opinion letter from the health administration department. (VI) Submission materials for occupational disease hazard factors in construction projects: including a list of occupational disease hazard factors (types, positions where they occur, sources, and prevention strategies) ； (7) List of chemicals stored and used, including types, quantities, locations of use, locations of storage, toxicity data, and prevention strategies ； (8) Documents related to the detection and assessment of occupational disease hazards in the workplace, including the commission letter for the detection and assessment of such hazards, as well as the records of the detections and the assessment reports ； (IX) Technical files on occupational disease prevention and control measures of employers 1. Files on technical measures for process reform ； 2. Records of occupational disease prevention facilities: (1) List of occupational disease prevention facilities with indication of installation locations; (2) Operating procedures and certification documents for the equipment ； (3) Installation, commissioning, and acceptance records ； (4) Usage record ； (5) Maintenance records, including the person responsible for the maintenance, the reason for the maintenance, the date of maintenance, and the person who carried out the maintenance, etc ； (10) Records of occupational disease protection equipment, including a list of job types, an inventory of the equipment actually available, and information on its usage ； (11) Occupational health surveillance documents: 1. Power of attorney for occupational health surveillance ； 2. List of occupations and personnel for occupational health examinations ； 3. Occupational health examination results and analysis report ； 4. List of occupational contraindications and reassignment status ； 5. Personal occupational health surveillance records ； (12) Occupational health training and education plans, training content, teaching records, and assessment results ； (13) Records of patients with occupational diseases ； (14) Various supervision documents ； (15) Chinese instruction manuals for various equipment and chemicals ； (16) Materials related to the emergency rescue plan for occupational disease incidents and drills ； (17) Various summary materials, including: 1. Basic information on occupational health, production processes, and the distribution of harmful factors ； 2. Summary of test results for occupational disease hazard factors ； 3. Summary of occupational health surveillance data ； 4. Summary data on the incidence of occupational diseases ； 5. Summary information on the handling and placement of occupational disease patients ； 6. Summary of training information ； 7. Summary of absenteeism due to illness ； 8. Summary of occupational disease prevention facilities ； 9. Information on the death of workers ； 10. Summary Table of Exposure to Occupational Hazardous Factors ； 11. Annual summary of occupational disease prevention and control work. Article 7: Occupational health technology service institutions shall establish occupational health records during the provision of such services, which shall include: (1) Documentation proving the qualifications of the occupational health technology service institution (e.g., proof of legal person status, qualification certificates, etc.) ； (II) **List and texts of laws, regulations, norms, and standards related to the prevention and control of occupational diseases** ； (III) Quality control documents ； (IV) Documents for the superior technical unit’s assessment of technical service quality ； (V) Technical documents for the detection and assessment of occupational disease hazards in the workplace ； (VI) Documents on the pre-assessment of occupational disease hazards and the evaluation of control effectiveness for construction projects ； (VII) Evaluation document for occupational disease prevention facilities ； (8) Evaluation documents for occupational disease protection equipment. Article 8 Medical and health institutions responsible for occupational health surveillance and the diagnosis of occupational diseases shall establish occupational health records during such surveillance and diagnosis. In addition to the contents specified in Items (1) to (4) of Article 5, these records shall also include: (1) Medical practice license ； (II) Occupational health surveillance records and health examination reports ； (III) Notice of Transfer Due to Contraindications Related to Occupational Diseases and Statistics Table of Transfer Results ； (IV) Records of occupational disease diagnosis and certificates of occupational disease diagnosis ； (5) Records of occupational disease assessment and certificates of occupational disease assessment. Article 9: When providing occupational health technical services, carrying out occupational health monitoring and diagnosis of occupational diseases, or conducting research on occupational disease prevention and control, medical and health institutions as well as employers shall establish scientific and technological archives related to such work, which shall include: (1) project plan documents, agreements on scientific and technological cooperation, topic selection reports, research plans, annual plans, etc ； (II) Documents related to the commissioning and approval of research projects, experts’ recommendations, cooperation contracts, etc ； (III) Original records of experiments, surveys, and field studies, statistical data or compiled computed data, formulas, etc ； (IV) Research work reports and interim work reports, year-end summary reports, final summary reports, evaluation certificates of achievements, scientific research papers, reports on the promotion and application of results, documents related to awards for achievements, invention application forms, invention evaluation reports, invention certificates, awards for inventions, as well as documents related to the revision or cancellation of research projects ； (5) Various rare physical objects, specimens, samples, etc. shall be numbered and registered, with designated personnel in the department responsible for their storage ； (VI) Charts, slides, videotapes, audiotapes, film reels, coordinate graphs, etc., produced during the research process ； Article 10: Occupational health records shall be filed in archives. Before archiving the case files, the following steps must be taken: (1) Draft a concise title for the file, including three elements: the agency that issued the document, its content, and the type of document; the title should reflect the contents of the file ； (II) In accordance with the regulations regarding the retention period of archives, indicate the retention period for each file; occupational health archives are generally kept permanently ； (III) Fill in the table of contents within the volume, the preparation form, as well as the cover and numbering of the file, then bind it into a volume ； (IV) The archived files must be accompanied by a transfer catalog, to be signed by both parties. Article 10 The archives department shall conduct a thorough quality inspection of the occupational health records submitted by various departments, assign numbers to them in a timely manner, and store them in the archive. Article 11: Archivists shall keep records of the receipt, removal, destruction, management, and borrowing/use of archives. When archivists leave their positions, they must complete the handover procedures. Article 12: The occupational health archive storage area must be sturdy and secure, with measures in place to prevent theft, fire, insects, rodents, high temperatures, moisture, and ensure proper ventilation, as well as emergency response plans. A dedicated person should be assigned to manage the occupational health archive, and it should be regularly inspected and inventoried. If any damage or deterioration of the documents is detected, they should be repaired or replicated promptly. Article 13: The occupational health records in custody shall be made readily available for use, and a strict borrowing system shall be implemented. Article 14: Those who have access to occupational health records must take good care of them. Smoking is strictly prohibited in the occupational health record room, and it is also forbidden to unroll, alter, damage, lend out, or reproduce such records without authorization. Article 15: The borrowing and confidentiality of physical examination and occupational disease record files shall also comply with the relevant requirements of the \"Regulations on the Management of Medical Records\". Where it involves the employer’s technical secrets, occupational health technology service agencies and supervision and management departments shall keep such secrets confidential. The use of occupational health records must be recorded.

Article 1 These Provisions are formulated in accordance with the Law of the People’s Republic of China on the Prevention and Control of Occupational Diseases, the Archives Law of the People’s Republic of China, the Regulations on Scientific and Technical Archives Work, the Administrative Measures for Medical Science and Technology Archives, and the Regulations on the Management of Medical Malpractice, in order to strengthen the management of occupational health archives and ensure that such archives are complete, accurate, systematic, secure, and utilized effectively. Article 2: Occupational health records refer to written materials, documents, drawings, photographs, reports, audio tapes, videos, films, computer data, and other such files that are generated in the course of occupational health supervision and enforcement, occupational health technical services, occupational health management, and occupational health research activities, and which can accurately and completely reflect the entire process of occupational health work. Article 3: The occupational health records serve as an accurate record and reflection of the process of preventing and controlling occupational diseases, and they also constitute an important reference for health administrative law enforcement. Occupational health administration and supervision agencies, occupational health technical service institutions, medical and health institutions responsible for occupational health monitoring and diagnosis of occupational diseases, as well as employers, shall all establish occupational health records and assign full-time or part-time personnel to be in charge of them. Article 4 Occupational health records are classified according to the entities involved in occupational disease prevention and control activities as follows: (1) Records for occupational health supervision and management ； (II) Employer’s occupational health management records ； (III) Records of occupational health technical services ； (IV) Scientific research archives on occupational health. Article 5: Occupational health supervision and enforcement agencies at all levels shall establish occupational health records, which shall include: (1) **Laws, regulations, norms, standards, etc. related to the prevention and control of occupational diseases** ； (II) Legal person status and other supporting documents (power of attorney, organization code, financial account number, etc.) ； (III) Job responsibilities, enforcement procedures for supervisors, ethical guidelines ； (IV) Local **occupational disease prevention and control plan ； (V) Annual occupational health supervision plan and summary ； (VI) Distribution map and summary table of occupational health supervision targets in the jurisdiction ； ( VII) Statistical analysis of the status of occupational disease prevention and control in the jurisdiction ； (8) Declaration materials on occupational disease hazards by the employer ； (IX) Evaluation of the effectiveness of occupational disease hazard control in employers’ construction projects, health inspections, health audits, and approval documents for completion ； (10) Report on occupational health examinations ； (11) Report on occupational diseases ； (12) Report on occupational disease incidents ； (13) Records of occupational health supervision and enforcement activities and stubs of related documents ； (14) Materials related to supervisor training (training plans, materials). Article 6 Employers shall establish occupational health records, which shall include: (1) A list of laws, regulations, norms, standards related to the prevention and control of occupational diseases, as well as relevant documents ； (II) Occupational health management policies, plans, objectives, and occupational health management systems ； (III) Management organizations, functions, and division of responsibilities for full-time (part-time) occupational health personnel ； (IV) Occupational health management plans, procedures, work instructions, and other internal documents ； (5) The management files for occupational disease hazards in construction projects (provide a list of the documents kept, indicating their storage locations) include: 1. The project plan document and approval documents, etc ； 2. Preliminary design document for the construction project ； 3. Drawings and related materials for engineering modifications, expansions, repairs, and changes during use ； 4. Complete set of as-built drawings, acceptance reports, and completion summary ； 5. Commission Letter for Pre-assessment of Occupational Disease Hazards and Pre-assessment Report ； 6. Power of Attorney for the Evaluation of the Effectiveness of Controls against Occupational Disease Hazards and Report on the Evaluation of Effectiveness ； 7. Review opinion from the health administration department ； 8. Inspection opinion letter from the health administration department. (VI) Submission materials for occupational disease hazard factors in construction projects: including a list of occupational disease hazard factors (types, positions where they occur, sources, and prevention strategies) ； (7) List of chemicals stored and used, including types, quantities, locations of use, locations of storage, toxicity data, and prevention strategies ； (8) Documents related to the detection and assessment of occupational disease hazards in the workplace, including the commission letter for the detection and assessment of such hazards, as well as the records of the detections and the assessment reports ； (IX) Technical files on occupational disease prevention and control measures of employers 1. Files on technical measures for process reform ； 2. Records of occupational disease prevention facilities: (1) List of occupational disease prevention facilities with indication of installation locations; (2) Operating procedures and certification documents for the equipment ； (3) Installation, commissioning, and acceptance records ； (4) Usage record ； (5) Maintenance records, including the person responsible for the maintenance, the reason for the maintenance, the date of maintenance, and the person who carried out the maintenance, etc ； (10) Records of occupational disease protection equipment, including a list of job types, an inventory of the equipment actually available, and information on its usage ； (11) Occupational health surveillance documents: 1. Power of attorney for occupational health surveillance ； 2. List of occupations and personnel for occupational health examinations ； 3. Occupational health examination results and analysis report ； 4. List of occupational contraindications and reassignment status ； 5. Personal occupational health surveillance records ； (12) Occupational health training and education plans, training content, teaching records, and assessment results ； (13) Records of patients with occupational diseases ； (14) Various supervision documents ； (15) Chinese instruction manuals for various equipment and chemicals ； (16) Materials related to the emergency rescue plan for occupational disease incidents and drills ； (17) Various summary materials, including: 1. Basic information on occupational health, production processes, and the distribution of harmful factors ； 2. Summary of test results for occupational disease hazard factors ； 3. Summary of occupational health surveillance data ； 4. Summary data on the incidence of occupational diseases ； 5. Summary information on the handling and placement of occupational disease patients ； 6. Summary of training information ； 7. Summary of absenteeism due to illness ； 8. Summary of occupational disease prevention facilities ； 9. Information on the death of workers ； 10. Summary Table of Exposure to Occupational Hazardous Factors ； 11. Annual summary of occupational disease prevention and control work. Article 7: Occupational health technology service institutions shall establish occupational health records during the provision of such services, which shall include: (1) Documentation proving the qualifications of the occupational health technology service institution (e.g., proof of legal person status, qualification certificates, etc.) ； (II) **List and texts of laws, regulations, norms, and standards related to the prevention and control of occupational diseases** ； (III) Quality control documents ； (IV) Documents for the superior technical unit’s assessment of technical service quality ； (V) Technical documents for the detection and assessment of occupational disease hazards in the workplace ； (VI) Documents on the pre-assessment of occupational disease hazards and the evaluation of control effectiveness for construction projects ； (VII) Evaluation document for occupational disease prevention facilities ； (8) Evaluation documents for occupational disease protection equipment. Article 8 Medical and health institutions responsible for occupational health surveillance and the diagnosis of occupational diseases shall establish occupational health records during such surveillance and diagnosis. In addition to the contents specified in Items (1) to (4) of Article 5, these records shall also include: (1) Medical practice license ； (II) Occupational health surveillance records and health examination reports ； (III) Notice of Transfer Due to Contraindications Related to Occupational Diseases and Statistics Table of Transfer Results ； (IV) Records of occupational disease diagnosis and certificates of occupational disease diagnosis ； (5) Records of occupational disease assessment and certificates of occupational disease assessment. Article 9: When providing occupational health technical services, carrying out occupational health monitoring and diagnosis of occupational diseases, or conducting research on occupational disease prevention and control, medical and health institutions as well as employers shall establish scientific and technological archives related to such work, which shall include: (1) project plan documents, agreements on scientific and technological cooperation, topic selection reports, research plans, annual plans, etc ； (II) Documents related to the commissioning and approval of research projects, experts’ recommendations, cooperation contracts, etc ； (III) Original records of experiments, surveys, and field studies, statistical data or compiled computed data, formulas, etc ； (IV) Research work reports and interim work reports, year-end summary reports, final summary reports, evaluation certificates of achievements, scientific research papers, reports on the promotion and application of results, documents related to awards for achievements, invention application forms, invention evaluation reports, invention certificates, awards for inventions, as well as documents related to the revision or cancellation of research projects ； (5) Various rare physical objects, specimens, samples, etc. shall be numbered and registered, with designated personnel in the department responsible for their storage ； (VI) Charts, slides, videotapes, audiotapes, film reels, coordinate graphs, etc., produced during the research process ； Article 10: Occupational health records shall be filed in archives. Before archiving the case files, the following steps must be taken: (1) Draft a concise title for the file, including three elements: the agency that issued the document, its content, and the type of document; the title should reflect the contents of the file ； (II) In accordance with the regulations regarding the retention period of archives, indicate the retention period for each file; occupational health archives are generally kept permanently ； (III) Fill in the table of contents within the volume, the preparation form, as well as the cover and numbering of the file, then bind it into a volume ； (IV) The archived files must be accompanied by a transfer catalog, to be signed by both parties. Article 10 The archives department shall conduct a thorough quality inspection of the occupational health records submitted by various departments, assign numbers to them in a timely manner, and store them in the archive. Article 11: Archivists shall keep records of the receipt, removal, destruction, management, and borrowing/use of archives. When archivists leave their positions, they must complete the handover procedures. Article 12: The occupational health archive storage area must be sturdy and secure, with measures in place to prevent theft, fire, insects, rodents, high temperatures, moisture, and ensure proper ventilation, as well as emergency response plans. A dedicated person should be assigned to manage the occupational health archive, and it should be regularly inspected and inventoried. If any damage or deterioration of the documents is detected, they should be repaired or replicated promptly. Article 13: The occupational health records in custody shall be made readily available for use, and a strict borrowing system shall be implemented. Article 14: Those who have access to occupational health records must take good care of them. Smoking is strictly prohibited in the occupational health record room, and it is also forbidden to unroll, alter, damage, lend out, or reproduce such records without authorization. Article 15: The borrowing and confidentiality of physical examination and occupational disease record files shall also comply with the relevant requirements of the \"Regulations on the Management of Medical Records\". Where it involves the employer’s technical secrets, occupational health technology service agencies and supervision and management departments shall keep such secrets confidential. The use of occupational health records must be recorded. Occupational health records

Procedures for the Management of Occupational Health Records in Jilin Province (Trial) Article 1 These procedures are formulated in order to standardize the work related to occupational health records and strengthen their management, in accordance with the relevant provisions of the Law of the People’s Republic of China on the Prevention and Control of Occupational Diseases. Article 2: Employers shall, in accordance with the provisions of these measures, establish and maintain occupational health records, and submit such records to the disease prevention and control centers (epidemic prevention stations, occupational disease prevention and treatment hospitals; hereinafter collectively referred to as disease prevention and control institutions) located in the area where the production facilities are situated. Enterprises directly under the province’s administration shall submit them to the Provincial Institute for the Prevention and Control of Occupational Diseases. When an employer submits occupational health records for the first time, it should do so simultaneously with the submission of reports regarding occupational disease hazards. If the address of the employer’s production site changes, it must submit the relevant documents again to the disease prevention and control agency in the district or county where the new production site is located (for enterprises under provincial direct management, the submissions are made to the provincial occupational disease prevention and treatment hospital). Article 3: The occupational health records of an employer shall include the following information: (1) Basic information about the employer, including its name, address, legal representative, number of employees, organizational structure for occupational health management, product names, production volume, production process flow, and raw materials used in production ； (II) Materials for occupational health promotion and training, including promotion methods, training content, number of trainees, examination details, etc ； (III) Information on exposure to occupational disease hazards, including the types and distribution of such hazards as well as details on the populations exposed to them ； (IV) Information on measures for protecting against occupational disease hazards, including the identification and monitoring of occupational hazard factors, facilities for preventing occupational diseases and handling emergencies, as well as the management of personal protective equipment ； (5) Health monitoring records, including occupational health examinations, management of contraindications, and care for patients with occupational diseases ； (VI) Documents related to the health assessment of construction projects, including the preliminary assessment of occupational disease hazards associated with such projects, the evaluation of the effectiveness of measures taken to control those hazards, and information on the review conducted by health authorities regarding the projects ； (7) Work record materials, including decisions regarding occupational health matters, records of self-inspections for occupational health, and records of inspections conducted by occupational health supervision agencies ； (8) Laws and regulations, including laws, regulations, rules, standards, and regulatory documents related to occupational health ； (IX) Materials that the health administration department deems should be included in the occupational health records. Article 4: The occupational health records submitted by employers to disease prevention and control agencies shall include information such as basic details, chemical substances used and generated in production, a list of job types in the workplace along with the hazardous factors to which workers are exposed, the distribution of monitoring points for occupational disease hazards, and a summary of workers’ basic information. The format for the materials to be submitted for occupational health records is uniformly established by the Provincial Health Department. Article 5: Employers shall assign a specific person to be responsible for occupational health records, and ensure that: (1) the relevant contents of the occupational health records are filled in as required, so as to maintain their accuracy ； (II) Review the occupational health records every September and make timely revisions ； (III) In October each year, the updated occupational health records shall be submitted to the disease prevention and control institution that originally received them ； (IV) Enter occupational health record information into the computer in a timely manner to strengthen the management of such information. (5) Establish management systems to properly store occupational health records and relevant original documents. Article 6 Disease prevention and control institutions at all levels shall provide technical training and professional guidance on the occupational health record-keeping work of employers. Article 7 Disease prevention and control agencies at all levels are responsible for collecting and compiling occupational health record data, establishing a health record information management system for their respective jurisdictions, implementing dynamic management of such record information, and updating the data in a timely manner. Article 8 Disease prevention and control institutions at all levels shall regularly send copies of the archival information to the health supervision departments at the same level. Article 9 Health supervision agencies at all levels shall supervise and inspect the occupational health record-keeping work of employers, and urge them to submit such records in accordance with the regulations. Article 10: When an employer ceases its production and business operations, it shall go through the procedures for canceling its occupational health records with the disease prevention and control agency to which those records were originally submitted. Article 11: The health authorities have an obligation to keep confidential the records submitted by employers, and a designated person shall be responsible for their proper storage. Article 12 These measures shall come into force as of the date of promulgation.

(1) Archives for occupational health supervision and management； (II) Employer’s occupational health management records ； (III) Records of occupational health technical services ； (IV) Scientific research archives on occupational health.

The Provisions on the Management of Occupational Health Records by Employers in the Law on the Prevention and Control of Occupational Diseases The Law on the Prevention and Control of Occupational Diseases sets out specific rules regarding the management of occupational health records by employers: Article 19 Employers shall take the following measures for the prevention and control of occupational diseases: (1) Establish or designate an occupational health management institution or organization, and assign full-time or part-time occupational health professionals to be responsible for the prevention and control of occupational diseases within the employer’s premises； (II) Formulate plans and implementation schemes for the prevention and control of occupational diseases ； (III) Establish and improve occupational health management systems and operating procedures ； (IV) Establish and improve occupational health records and worker health surveillance records ； (5) Establish and improve a monitoring and evaluation system for occupational disease hazards in the workplace ； (VI) Establish and improve emergency rescue plans for occupational disease hazard incidents. Article 24 stipulates that employers shall, in accordance with the regulations of the health administrative department of the State Council, regularly conduct tests and evaluations for occupational disease hazards in the workplace. The results of such tests and evaluations shall be recorded in the employer’s occupational health records, and the employer shall regularly report them to the local health administrative department as well as make them available to the workers. Article 33 stipulates that employers shall establish occupational health surveillance records for workers and keep them properly for the prescribed period. Article 48 stipulates that when the diagnosis or assessment of occupational diseases requires the employer to provide information related to occupational health and health monitoring, the employer shall provide such information truthfully. Article 33 stipulates that when leaving an employer, workers have the right to request a copy of their occupational health surveillance records; the employer shall provide such copy truthfully and without charge, and shall affix its signature to it. Article 31: The person in charge of an employer shall receive vocational health training, abide by the laws and regulations on the prevention and control of occupational diseases, and organize the prevention and control of such diseases in the employer’s unit in accordance with the law. Article 16: The costs associated with the installation of occupational disease prevention facilities for construction projects shall be included in the project’s budget. Such facilities shall be designed, constructed, and put into operation simultaneously with the main structure of the project. Article 64 stipulates that if an employer fails to organize occupational health examinations as required, fail to establish occupational health surveillance records, or fails to inform workers of the examination results truthfully, the health administrative department shall order it to make corrections within a specified time limit, issue a warning, and may impose a fine of not less than 20,000 yuan but not more than 50,000 yuan. Article 23: In workplaces with toxic or hazardous substances where acute occupational injuries may occur, employers shall install alarm devices, provide first-aid supplies on site, washing equipment, emergency evacuation routes, and necessary safety zones. Based on the above requirements, I believe that occupational health records should include the following categories: 1. Records of declarations regarding occupational disease hazards; 2. Records of occupational health regulations, management systems, and operating procedures; 3. Records of plans and implementation strategies for preventing and controlling occupational diseases; 4. Records of protective facilities and personal protective equipment; 5. Records of occupational health education; 6. Records of occupational health monitoring and evaluation; 7. Records of employee health surveillance; 8. Records of emergency response plans for occupational disease hazard incidents; 9. Records related to construction projects. Comments are welcome. This post was last edited by Striving for victory in solitude on 2009-2-21 at 22:13