Tender documents for 300,000 tons/year tar processing heat exchanger

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Invitation for Bidding on Heat Exchanger Equipment: Our company’s 150,000 tons per year tar deep-processing project is progressing smoothly as planned. In light of the current progress of this project, we intend to initiate a bidding process for XX units of heat exchanger equipment to be used in it, and we hereby invite your company to participate. We request your company to prepare a thorough bid document after receiving the tender documents, and to send its authorized staff, carrying valid identification (a power of attorney from the legal representative and the original ID card), to our XX department within the specified time frame to participate in this bidding process. Bidders are requested to read the bidding instructions carefully to prevent your company from missing this opportunity to win the bid. I. Arrangements regarding time and place: 1. Bid submission deadline: XX:XX on X, XX, 2006. 2. Bid opening time: At X o’clock on X month, 2006. 3. Delivery date of the equipment under this bid: before XX, X, 2006. 4. Delivery location of the equipment: the construction site of the tar project in Hebei Province. II. Other relevant matters: 1. Company address: XXXX, Hebei Province. 2. Contact person: XXX from Department XXX. Phone: 031—XXXXXXX. Fax: 031—XXXXXX. Part I: Bidding Details I. Bidding Scope The heat exchangers involved in this project are divided into two bid packages, A and B. Lot A contains 11 pieces of equipment, with a total weight of 30.06 tons ； Bid Section B includes 1 set of equipment, with a total weight of 19.6 tons and a fan power of 7.5 KW. The classification of bid sections is shown on the attached page. II. Requirements from Party A: 1. Manufacturing and inspection standards: 2. Type of testing: 3. Flaw detection level: 4. Method of acceptance by Party A: 5. The nameplate of the equipment must indicate its location code. 6. The quotation must specify the material used for the equipment and its source. 7. Completion documents (inspection reports, material sheets, certificates of conformity, etc.) must be submitted at the time of equipment delivery. III. A bid document fee of XXX yuan must be paid when collecting the bid documents (non-refundable). IV. Payment location: XXXXXX, Bid Section A: A total of 12 heat exchangers, with a total weight of 40.92 tons; of this, the stainless steel component weighs 8.925 tons. Serial Number | Equipment Code | Equipment Name and Specification Model | Material | Quality | Design Pressure (MPa) | Quantity | Weight (t) | Remarks |
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1 | E－7101 | Mixing Fraction Cooler | AIU600-0.5/0.1-50- 3.5/25-21 | FN=50m2 | 00Cr17Ni14Mo216MnR | Q235-B | 00Cr17Ni14Mo2 | Water, phenol, naphthalene, washing oil fractions | 0.5 | 0.1 | 11.845 | 1.845 | U-tube heat exchanger; the weight of stainless steel in the equipment is 1.49 t/unit |
2 | E－7102 | Anthracene Oil Cooler | AIU600-0.5/0.7-50- 3.5/25-21 | FN=50m2 | 00Cr17Ni14Mo216MnR | Q235-B | 00Cr17Ni14Mo2 | Water, anthracene oil fractions | 0.5 | 0.7 | 11.885 | 1.885 | U-tube heat exchanger; the weight of stainless steel in the equipment is 1.475 t/unit |
3 | E－7103 | Second Anthracene Oil Cooler | AIU500-0.5/0.1-25- 3.0/25-21 | FN=25m2 | 00Cr17Ni14Mo216MnR | Q235-B | 00Cr17Ni14Mo2 | Water, second anthracene oil fractions | 0.5 | 0.1 | 11.2 | 1.2 | U-tube heat exchanger; the weight of stainless steel in the equipment is 0.935 t/unit |
4 | E－7104 | Raw Tar/First Anthracene Oil Heat Exchanger | AES600-0.1/0.6-60- 4.2/25-21 | FN=60.67m2 | 00Cr17Ni14Mo2 | 00Cr17Ni14Mo2 | First anthracene oil fractions, tar | 0.1 | 0.6 | 12.755 | 2.755 | Floating-head heat exchanger; the weight of stainless steel in the equipment is 2.72 t |
5 | E－7105 | Light Oil Condensation Cooler, Stage 1 | DN800 | FN=94.8m2 | 10 | Q235-B | Q235-B | Water, light oil fractions, water | 0.5 | 0.1 | 13.445 | 3.445 | Fixed-tube-sheet heat exchanger |
6 | E－7301 | Phenolate Heat Exchanger | FN2×46.57m2 | 10 | Q235-B | Q235-B | Phenolates, cooling water, steam, condensate | 0.6 | 0.1 | 14.215 | 4.215 | Fixed-tube-sheet heat exchanger |
7 | E－7302 | Purified Phenolate Cooler | DN400 | FN19.89m2 | 10 | Q235-B | Q235-B | Phenolates, water | 0.6 | 0.6 | 10.725 | 0.725 | Fixed-tube-sheet heat exchanger |
8 | ST--7301 | Sodium Phenolate Steam Stripping Reactor | DN1600, L=3170 | 10 | Q235-A | Material to be heated: Neutral sodium phenolate | ； Heating medium in U-tube: Steam 0.03 17.47.4 It consists of a distillation kettle, a steam stripping column, and a U-tube heater. U-tube heater 10 Q235-B Q235-B Water vapor Sodium neutral phenolate 1 0.1 10.285 0.285 Appendix: Steam stripping column DN800, L=3170; Q235-A. Materials: Sodium neutral phenolate 15.24 5.24 8 E–7501 Phenol oil condensation cooler DN1000, F143.2 m2; 10 Q235-B Q235-B Water, Phenol oil, water 0.5 0.1 15.365 5.365 Shell-and-tube heat exchanger 9 E–7502 Industrial naphthalene vaporization cooler DN1000, upper area: 81.5 m2, lower area: 110.9 m2; 10 Q235-B Q235-B Upper section: Cooling water; Lower section: Water. Upper section: Water vapor; Lower section: Naphthalene vapor. Upper section: 0.5; Lower section: 0.1. Upper section: 0.5; Lower section: 0.1. 17.325 7.325 Vertical shell-and-tube heat exchanger 10 E–7503 Oil washing cooler DN500, F=26.02 m2; 10 Q235-B Q235-B Water, Oil to be washed 0.5 0.5 11.315 1.315 U-type heat exchanger 11 E–7504 Industrial naphthalene/raw material heat exchanger DN800, F=60 m2; 00Cr17Ni14Mo2, 00Cr17Ni14Mo2. Washed mixed phenol, Industrial naphthalene 0.8 0.1 12.29 2.29 Shell-and-tube heat exchanger; the weight of the stainless steel component is 2.19366 tons. 3 12 E–7505 Methyl naphthalene oil cooler DN500, F=21.63 m2; 10 Q235-B Q235-B Methyl naphthalene oil, Water 0.1 0.5 11.155 1.155 Shell-and-tube heat exchanger, Section B. Serial number, Equipment location, Equipment name and specifications/model, Material, Medium, Pressure (MPa), Quantity, Weight (t), Remarks. Pipeline, Shell, Pipeline, Shell, Pipeline, Shell. Unit weight, Total weight: 1 AE-7101 Light oil air cooler, first stage, FN40 m2; 119.6 19.6. Model: KL2500. Attached fan: Fan motor with power of N=7.5 KW, two units. 2 AE-7102 Light oil air cooler for fractionation tower, FN160 m2. Part II: Bid instructions. 1. This bidding process involves invited bidding, followed by evaluation and negotiation. 2. All bidding parties must read the tender documents carefully and submit bids in accordance with the requirements set out therein; otherwise, such bids will be considered invalid. 3. Bidders submit their bids based on the bids they have received. 4. Bidders must submit a deposit (in cash) equal to 1.5% of the price of the equipment being bid, along with their bid documents, to the tendering party. The tendering party shall refund the deposits of those who did not win the bid within 15 days after the bid opening ； The bidder’s deposit will be refunded after the bidder has fulfilled all the terms of the bid document, technical agreement, and supply contract; otherwise, the tendering party will not refund the deposit. 5. Bidding entities shall not collude to cheat or inflate bid prices. Once discovered, it will be treated as an invalid bid. 6. After winning the bid, the bidder shall not subcontract the awarded equipment. 7. Bidders must submit one original copy and one duplicate copy of the bid documents by XX:XX on XX, 2006, to the Equipment Department of the Coking Tar Project. Part III: Bid Documents A: Contents of the bid documents 1. Bid proposal 2. Quotation for the bid equipment. The quotation lists the unit price, total price, weight, material, and manufacturer (for accessories) for each item separately ； The tenderer does not accept any alternative prices; only one fixed price is allowed for each item. 3. Scope of supply: See the inquiry list. 4. Delivery time (minimum), payment terms (% advance payment, % payment upon delivery, % quality guarantee deposit), shipping method and cost allocation, measures for transporting oversized items, etc. 5. What are the advantages and commitments regarding discount terms, after-sales service, on-site installation, commissioning, etc.? 6. Full name, nature, location, phone number, and fax number of the enterprise. 7. Copies of the business license, production permit, tax registration certificate, quality assurance certification, and information related to the legal representative. 8. Original power of attorney from the legal representative of the corporation. 9. Name of the opening bank and account number, credit rating. 10. Corporate organizational structure, technical capabilities, equipment level, and design and production capabilities. 11. The production performance, operational status, and profitability of the enterprise over the past two years. 12. The product quality standards and quality assurance system implemented by the enterprise, as well as the quality certification level currently achieved. 13. The characteristics, technical level, and advantages of the quality of the products manufactured by the company, as well as the company’s performance (particularly in the coal chemical and petrochemical industries). 14. Provide two sets (original and copy) of the as-built drawings of the equipment along with related technical documents (such as flaw detection reports, material certificates and material lists, certificates of conformity, and other delivery documents required by the relevant manufacturing specifications). B. Signing and Number of Bid Documents 1. The original and copy of the bid documents shall be signed by the legal representative of the enterprise or an agent authorized by the legal representative, and stamped with the company’s official seal. 2. One original and one copy of the bid document shall be submitted; this should be indicated at the time of bidding. In case of any discrepancy between the contents of the original and the copy, the original version shall prevail. 3. The bid documents must not contain any alterations or additions; however, after submitting the bid, the bidder may, within the time period specified in the tender documents, submit supplementary documents to make corrections or add additional content. Such supplementary documents are considered part of the bid documents and carry equal validity. C. Sealing and marking of tender documents 1. The bidder shall seal the original and duplicate copies in envelopes, labeling them as “Original” and “Duplicate”. 2. The bid envelope must indicate (1) the bid number, the name of the tender documents, and the bid section. (2) Bidder’s name and address. Bid number: XY-200 – Bid document (name and address of the bidding party). Date: Month Day. The format is as follows: 3. The bid documents shall be submitted to Department XXXX of Huahua Co., Ltd. D. Bid document format: Bid document: Tar Deep Processing Project Department: After careful consideration of your company’s bidding documents, we have decided to submit a bid. 1. We are willing to supply the equipment specified in the tender documents, in accordance with all the requirements set out therein. The total price of the equipment is RMB XXX ten thousand yuan (in words: XXX ten thousand yuan), with an average unit price per ton of XXX ten thousand yuan (in words: XXX). The total weight of the equipment is XX tons. 2. The components of the price for the bid equipment include: equipment manufacturing costs, design fees, transportation costs, painting and packaging costs, costs for domestic and imported spare parts, costs for drawings and technical documents, on-site service fees, as well as taxes associated with the equipment leaving the factory. 3. If we win the bid, we will fulfill every requirement specified in the tender documents and carry out our responsibilities. 4. We are willing to provide all the information required by the tenderer in the tender documents and technical agreement. 5. We are willing to fulfill all our obligations in accordance with the Contract Law, the Regulations on Purchase and Sale Contracts for Industrial and Mining Products, as well as the equipment supply contract and technical agreement signed by both parties. 6. All correspondence related to this bid should be sent to the following address: Telephone: Name of the bidding entity (with organizational seal). Fax: Signature of the authorized representative: Date: XX, 2006. Part IV: Quotation Sheet. Serial number, Name and performance parameters of the equipment, Quantity, Unit price (in ten thousand yuan), Total price (in ten thousand yuan), Delivery date, Remarks. Total amount (in words): Seal of the bidding entity: Signature of the authorized agent: Date: XX, 06