Job Description for Head of Planning and Scheduling Office

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Job Description for the Head of Planning and Scheduling Department
Job Title: Head of Planning and Scheduling Department
Job Code: [Code]
Department: Production Department
Job Series/Grade: [Series/Grade]
Immediate Supervisor: Production Manager
Direct Subordinates: Planning and Scheduling Officers, Statisticians
Salary Standard: [To be filled in]
Date of Filling in: [To be filled in]
Approver: [To be filled in]

Job Overview: Responsible for production planning, scheduling, and statistical management.

Job Responsibilities:
1. Monitor the work quality and progress of workers in the workshop.
2. Plan and allocate tasks, and ensure compliance with established procedures and rules.
3. Coordinate the progress of various tasks in the workshop, and arrange the workflow according to production schedules.
4. Resolve issues that arise during workers’ operations.
5. Propose improvements to manufacturing processes, production equipment, and the working environment.
6. Complete other tasks assigned by superiors.

Duties:
1. Develop production plans based on monthly production targets and sales requirements; after approval, assign these plans to production teams to ensure that production tasks are completed on time, with high quality and in sufficient quantities.
2. Arrange production shifts and allocate workers accordingly, based on the production plans.
3. Prepare all necessary conditions for production in accordance with the production plans.
4. Check the progress of each production stage, identify and resolve problems promptly to ensure continuity and balance in the production process.
5. Establish and improve systems, methods, procedures, and forms for production statistics; implement them after approval.
6. Keep track of production progress, and conduct statistics, analysis, and reporting on relevant data.
7. Train, enforce, monitor, and provide feedback on the implementation of procedures and rules within the department.
8. Develop job descriptions for planning and scheduling officers and statisticians, regularly review their performance, and evaluate their work.
9. Guide, supervise, and inspect the work of subordinate employees, and keep track of their performance and related data.
10. Report the actual situation and relevant data of the department to the Production Manager in a timely manner.
11. Resolve disputes that arise among subordinate employees promptly, accept reasonable suggestions from them, and handle them according to established procedures. Fill out forms regarding employees’ mistakes or rewards, and implement them as per procedures.
12. Apply for recruitment and reassignment of subordinate employees as needed, following established procedures. Showing concern for the thoughts, work, and personal lives of subordinates.
Job responsibilities:
1. Authority to handle any abnormalities that occur during the production process.
2. Power to supervise and inspect all aspects of production preparation work.
3. Authority to direct the employees in the Planning and Scheduling Department as well as oversee various business tasks.
4. Right to suggest assignments for subordinates.
5. Authority to supervise and inspect subordinates’ work.
6. Power to resolve disputes related to subordinates’ work.
7. Right to recommend rewards or punishments for subordinates.
8. Ability to assess subordinates’ professional skills and performance.

Scope of authority:
1. Employees in the Planning and Scheduling Department.
2. The office space of the Planning and Scheduling Department and its associated cleaning areas.
3. Office supplies, equipment, and facilities in the Planning and Scheduling Department.

Qualifications required:
Education: Associate’s degree or higher in industrial engineering or a related field.
Training: Training in production management, management skills, product knowledge, etc.
Experience: At least 3 years of experience in production planning.
Skills:
1. Familiarity with all workflows and operations in the workshop.
2. Knowledge and skills in production management.
3. Proficiency in using office software.
Attitudes:
1. Strong sense of responsibility, ability to work independently, and good interpersonal communication skills.
2. Strong management skills and a spirit of teamwork.

Working conditions:
Workplace: Offices and production areas.
Environment: Relatively comfortable.
Risk level: Basically no risks; no risk of occupational diseases.

Direct subordinates, indirect subordinates.
Possible career progression: Moving to different positions