Shift handover management

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Regulations on Shift Handover 1. Scope: Applies to the shift supervisors and operators of the facility, as well as the contents, procedures, requirements, inspections, and evaluations related to shift handovers between these personnel. 2. Management Responsibilities 2.1 The Production and Operations Department is responsible for organizing the implementation in accordance with these procedures. 2.2 The person in charge of the facility is responsible for overseeing the shift handover process. 3. Shift handover contents 3.1 Items that must be clarified during shift handover: The situation at the time of handover ； Main adjustments for this class ； Situations where work needs to continue after hours for adjustments. That is, the following items need to be settled, commonly referred to as the “ten settlements”. 3.1.1 Completion status of the production tasks for this shift ； 3.1.2 Operation and usage status of control equipment and instruments (DCS, ESD) ； 3.1.3 Weak links in production, safety hazards, preventive measures taken, and handling of accidents ； 3.1.4 Equipment lubrication, three-stage filtration, quantity of tools and equipment, and conditions of defects ； 3.1.5 Implementation of process parameters and issues to note at the end of shift ； 3.1.6 Whether the original records are correct and complete ； 3.1.7 Consumption quotas and product quality status ； 3.1.8 Inspection of leaks, spills, and other abnormalities at the site ； 3.1.9 Inspection of post (area) hygiene and civilized sanitation conditions ； 3.1.10 Pass on instructions, requirements, and precautions from higher authorities. 3.2 The incoming shift leader and crew members may refuse to take over the shift under the following circumstances, or wait until the issues have been resolved before taking over. 3.2.1 If production is not operating normally, accidents have not been resolved, or no preventive measures have been taken, they shall not take over ； 3.2.2 If there is a problem with the equipment or process and the situation is unclear, do not proceed ； 3.2.3 Will not take on the task if the workplace hygiene is poor ； 3.2.4 Incomplete records, unclear and disjointed ； 3.2.5 Do not connect if the tools and equipment are incomplete. 4. Shift handover procedures and requirements 4.1 Pre-shift inspection: The person taking over the shift should arrive at the workplace 10–15 minutes in advance, put on the necessary protective equipment and identification badge. They must then conduct an on-site inspection of the equipment and pipelines under their responsibility, such as compressors, pumps, heating furnaces, reactors, heat exchangers, and towers. They need to understand the production, operational, and quality aspects of the previous shift, so as to have a clear idea of the basic conditions of the production process during their own shift. 4.2 Pre-shift Meeting 4.2.1 The shift leader taking over shall preside over the pre-shift meeting, count the personnel, check their attire, and make appropriate arrangements if there are vacancies at certain positions. 4.2.2 The shift-handover supervisor explains the situation to the person taking over, who then reports on the on-site inspection and offers suggestions ； In the event of any problems, the shift supervisor should lead the personnel on that post to resolve them until they meet the required standards; in special cases, both parties should resolve the issue through friendly negotiation or report it to the plant supervisor. 4.2.3 If there are no abnormalities, the shift-handover supervisor returns to his post, while the incoming supervisor outlines the key tasks and precautions for the current shift, as well as conveys any instructions from higher authorities. 4.3 Handover Procedures 4.3.1 After the pre-shift meeting, the incoming shift leader and the operators at their respective posts proceed with the handover procedures, checking each important production area in detail and transferring each key production parameter one by one. 4.3.2 After the handover is completed, sign on their respective shift handover records. 4.3.3 Only after the successor signs can the handover person leave the post; once signed, all responsibilities regarding the situation fall on the successor. The person handing over the shift can attend the shift meeting. 4.3.4 One hour before shift handover, major changes or adjustments to the production plan and process conditions should, in principle, not be made. 4.3.5 In the event of a production issue during the handover period, the person handing over the shift shall handle it primarily, with the person taking over providing assistance until they deem the situation acceptable. 4.4 Post-shift meeting 4.4.1 The shift handover leader presides over the post-shift meeting and takes attendance, with the person handing over the shift attending as well. 4.4.2 Each position shall report on the conditions during its shift (production volume, quality, major consumptions, equipment operation, etc.), as well as the main issues that arose during handover and how they were resolved. 4.4.3 The team leader provides a summary commentary, promptly assessing the class’s production volume, quality, and consumption levels, as well as the compliance with process regulations in various positions. 5. Inspection and Assessment 5.1 Plant technicians should regularly attend pre-shift and post-shift meetings to check whether the handover process complies with these requirements. 5.2 Relevant management personnel in the operation department shall attend the shift handover meetings for the equipment at any time, check whether the shift handover procedures meet these requirements, and link them to performance evaluations under the economic responsibility system. 5.3 Comply with the company’s and the operation department’s relevant reward and penalty regulations.