Who is responsible for managing the field equipment?
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As the project team in charge of the project, we have hired a supervisor to manage the construction crew. However, we are responsible for purchasing the materials and equipment ourselves. The question now is: who will be responsible for storing these materials and equipment once they arrive at the site (since they aren’t needed yet)? Our department isn’t tasked with storing goods; there is no position for a warehouse manager. Is this a lapse in our responsibilities, or should we hand over the materials and equipment directly to the relevant construction crew for them to manage, or should the supervisor take care of it? This post was last edited by laiqi on 2009-4-12 11:52]
1. Regarding on-site equipment and materials, including the storage of supplies required at the site, if the parties A and B do not specify this in the contract, in principle it should be the party that makes the purchases responsible for it. 2. For the installation materials required for on-site construction that are purchased by the owner (such as pipes, valves, fittings, etc.), we usually negotiate in advance with the contractor, arrange for the material suppliers to deliver the goods according to the construction schedule, and hand them over to the contractor once they arrive and pass the inspection. 3. If the owner purchases equipment that needs to be stored by a construction company prior to installation, it is usual to negotiate this matter in advance with the construction party and pay an appropriate storage fee ； Because the contractor does not have the obligation to take responsibility for the storage of such equipment and materials. 4. As an engineering supervision agency, it generally does not make unified arrangements for the storage of such construction materials and supplies. For reference!
If the owner pays the contractor a fee for equipment storage, the contractor will be responsible for storing it; however, currently owners generally do not provide such a fee.
If it is kept by oneself without going through the handover procedures with the construction party； Only after the handover procedures are completed is it kept by the construction unit.
Establishing sound procedures for approval, submission, and acceptance regarding handover and use allows the construction party to keep custody of it
Relevant matters should be clearly specified in the construction contract and the supervision contract in advance. If there is no such clause in the contract, it can be signed by the owner, with the contractor and the equipment supplier participating, while the supervisor shall carry out supervision. Handle the on-site acceptance and handover procedures. For non-compliant equipment, the supervising party shall issue a supervision notice. Reference can be made to Article 5.4.6 of the [Code for Supervision of Construction Projects GB50319-2000]: 5.4.6 The professional supervision engineer shall review the application forms for construction materials, components, and equipment submitted by the contractor, along with the relevant quality certification documents, and shall conduct random inspections on the actual materials that arrive on site using parallel testing or witnessed sampling methods, in accordance with the provisions set out in the supervision contract or relevant engineering quality management documents. For construction materials, components, and equipment that have not been inspected by the supervisor or have failed such inspection, the supervisor shall refuse to approve them and shall issue a notice from the supervising engineer to inform the contractor in writing to remove the defective materials, components, and equipment from the site within a specified time limit. The storage costs incurred by the construction contractor can be covered through an on-site voucher issued by the contractor, signed by the supervisor, and processed by the owner; however, in most cases the owner will not cover these costs.
It can be entrusted to the construction company for management, with a small fee paid to them for inspection and maintenance.
It must definitely be handed over to the construction party for management. Generally speaking, when selecting equipment and materials for the project owner, the time of delivery needs to be taken into consideration; otherwise, they cannot be stored on site for long periods as there isn’t enough space, and a certain storage fee must also be paid to the construction party during the storage period. The coordination for the entry of such equipment can be entrusted to the supervision unit.
Our approach is as follows: once the materials arrive, we have the construction team issue receipt forms to collect all of them; we provide them with a place to use them (an empty building), and they are responsible for any discrepancies in the quantities
The supervisor won’t deal with the equipment! 1. Once the equipment arrives, if it is to be installed soon, it should be handed over as promptly as possible to the construction company responsible for its installation; each construction company has its own warehouse. However, during the handover, it is necessary to conduct an unpacking inspection and keep records of the inspection, especially regarding the attachments inside. 2. For devices that require waiting for certain conditions to be met before installation, it is recommended that you prepare a warehouse; if no warehouse is available, designating a specific area and assigning someone to guard it would work as well. 3. For some small items, such as auxiliary materials, consumables, and steel, it’s better to let the construction party purchase them themselves; however, it’s advisable to have competent cost control personnel in place. 4. It can also be agreed upon in the contract that once the equipment arrives, it should be delivered directly to the constructor’s warehouse; this is also the common practice. The specific costs will be discussed separately. 5. In summary, the field equipment belongs to you wherever it is; you hold ownership of it, and no matter who is responsible for its management, you need to take good care of it. :lol
If there is no agreement, it should be kept by the construction party, right?
Establish systems for the reception, maintenance, and inspection of equipment and materials. Manage it through systems.
First, look at the subcontract signed with the construction contractor; if the contract stipulates that the contractor is responsible for storing all materials and equipment, then it is up to the contractor to take measures to protect them； If there is no provision regarding this in the contract with the construction contractor, it is still the responsibility of the contractor to take measures for storage, but the client shall pay the contractor a certain amount as storage fees.
It mainly depends on the contract; if it isn’t specified in the contract, a supplementary agreement can be signed, with the construction team taking charge of management