For the current project, are the technical documentation for project handover still being prepared in parallel with the project work?
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In the past, when working on projects, all parties involved in the construction would proactively keep project records in sync with the construction work. Self-inspection, mutual inspection, and specialized inspection have been basically carried out; signatures are present for A(R) inspection, B(R) inspection, and C(R) inspection, along with corresponding records. The pace of work now is several times faster. Here, there’s simply no time to prepare the necessary documents while a project is in progress; it usually takes at least half a year before those documents are finally prepared. It’s all done in isolation, resulting in nothing but piles of useless paper! I don’t know what use these things are? It’s heartbreaking to see such **wasted resources**! I would like to ask the fellow sailors: are your handover documents being prepared in parallel with the progress of the project? How authentic is it? ! Can it be taken out to get some sun?
Hehe, it depends on individual perspectives. But those in the industry are well aware of the current situation – once the market becomes more regulated, it will naturally continue to become more regulated
Although what we have here is similar to what you have there, apart from the requirements that are mandatory, we even skip most of those unnecessary things like waste paper. I hope things will become more standardized in the future, and that more learning will take place
Reply 3# sisism: You guys are more reasonable after all. I really hope our owners can learn from your experience. Here, we need at least three sets of handover documents. It needs to be bound like a book, with all the content in order and the signatures in place. But all of this is fraud! The owner knows you’re fake, but still expects you to act as if you were real. All those data were compiled in accordance with standards; few of them were actually measured on-site. What’s the use of such handover documents? Even the as-built drawings are merely a matter of going to the site and making a few marks; some drawings simply have a stamp placed on them. Especially in underground projects, even though the location of the pipelines has changed, the as-built drawings do not reflect this at all. Do you think such as-built drawings will not cause harm in the future?
In principle, the completion documents must be submitted within one month after the handover of the project. During construction, there are many on-site changes, and it takes time to revise the drawings and technical documents based on the records of these changes. One month is usually not enough; large projects can even take over half a year.
Here is an introduction to the document management for one of our unit technical renovation project: 1. After the project team was established, rules for managing the documents related to the unit technical renovation project were formulated, defining the scope of management and specifying the required management standards. 2. Specify that the professional technicians in the project team are the primary persons responsible for collection, organization, and archiving. 3. Provide sufficient filing cabinets and archive boxes to create a favorable environment for storage. Appendix: Regulations on the Management of Documents for Unit Technical Transformation Projects (I) Scope of project technical documents: 1. Documents serving as the basis for project approval, such as project proposal applications, feasibility study reports, and project approval decisions ； Construction, quality inspection, supervision, completion acceptance, trial operation, etc ； 2 Basic inspection reports, generator rotor flaw detection reports, manufacturer (operating plant) investigation reports ； 3 Tender documents for equipment procurement, design procurement, construction procurement, and project supervision ； 4 Construction drawing design documents and materials for review and approval of drawings ； 5 Project estimate sheet, construction budget table, final project settlement statement, list of fixed assets and detailed tables ； 6 Project supervision contract, project supervision plan and implementation details ； 7 Construction organization design, pre-construction technical briefings, construction plan, construction scheme, construction technique measures ； 8 Design changes, engineering modification request forms, notification forms ； 9 Raw material inspection reports, raw material factory technical documents, product certificates of conformity ； 10 Equipment Installation Records (II) Requirements for project technical documents: 1. Project technical documents must be complete, accurate, and systematic; they should have neat illustrations, proper binding, and complete signing procedures. Descriptions should be provided for images and photos. 2 The as-built drawings shall reflect the actual conditions; it is essential that the drawings correspond to the reality. Construction records, inspection records, handover and acceptance records, as well as visas, must all be stamped with the as-built drawing seal. (1) Construct in accordance with the drawings; if there are no changes, use the original construction drawings as the as-built drawings. (2) In the event of general design changes during construction, if they can be made on the construction drawings, the construction party shall indicate on the original drawings the modified parts, as well as the basis and explanations for the changes, and these can then be used as as-built drawings. (3) In the event of any major changes such as structural alterations, process changes, layout changes, or project modifications that render the original construction drawings unusable, it is necessary to redraw the as-built drawings. 3 Materials such as pictures, photos, and videos from the implementation process, as well as major events and accidents that occurred during project implementation, should be accompanied by complete written descriptions. At the same time, the archive information registration form must be filled out in detail.
Reply to 6# Zhongzhaoxing: The requirements for managing technical documentation in engineering projects are very specific, with clear guidelines specified in various standards. This is an undisputed fact. The current situation is that the actual data on site does not match the figures shown in the delivery documents, or rather, those figures are not accurate. What’s the use of such handover documents? As far as I know, it’s not just a few construction companies where the completion documents are not prepared by the workers on site, but rather by specialized document handlers. Is this kind of approach of working in isolation the current reality in China? I wonder about the authenticity of the delivery documents in everyone’s own workplaces – is it as serious as I imagine?
Reply to 7# JHLSP, Mr. Old Bark: I’ve seen the reply and understand what you mean; the situation you described does indeed exist. But I think it can be controlled; in a construction project, Party A and Party B are responsible for it. Party A is the owner, and Party B is the civil engineering and equipment installation contractor. Both parties are bound by a contract. The contract specifies requirements regarding the archiving of documents, and both parties should comply with it. As for whether it is true or not, it depends on whether the client’s technical staff and project supervisors are responsible for overseeing things on site; they can monitor the process of compiling the documents and point out any falsifications right away, so that they can be corrected promptly. I think everyone is serious, and there will be a good outcome.