Seeking information on safe and qualified work teams
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Recently, we are working on establishing safe and compliant work teams. I need the complete set of materials related to such teams, including some forms (which are the most important). Could you please provide them as templates? Hehe, it’s a bit unfair, but there’s nothing I can do about it. Anyway, thanks in advance.
I’m the same; I’m looking for information on safe and qualified work teams
This post was last edited by Qi Lei on 2010-8-4 08:08. These detailed rules for evaluating safe and compliant work teams were formulated in order to standardize team safety management and improve the level of safety management within these teams. | Serial Number | Item | Standard Score | Scoring Content | Deduction Criteria |
| --- | --- | --- | --- | --- |
| 1 | Institutional Setup and System Development | 67 points | The team should have an annual training plan along with an evaluation of its effectiveness. A deduction of 3 points will be applied if there is no annual training plan; 3 points will be deducted if the content of the training plan is not practical. A deduction of 4 points will be given if there is no evaluation of effectiveness. If the evaluation is not specific, lacks key points, does not identify problems or propose solutions, 3 points will be deducted for each such issue. The examination papers, study notes, and annual training plan must be consistent; a deduction of 6 points will be applied if any inconsistency is found. Total: 40 points. | There should be a register for special operation personnel, using standardized forms (for electricians, power distribution workers, forklift operators, welders). A deduction of 4 points will be applied if no such register exists, and another 4 points if it is not maintained as required. Total: 8 points. A safety network diagram for the team should be created and attached to the team’s safety register. A deduction of 2 points will be applied if no such diagram is available, 2 points if it is not updated in a timely manner, and 1 point if it is not maintained as required. Total: 5 points. A safety and environmental protection responsibility letter should be signed; it should be re-signed promptly after new employees join, with the date of transfer indicated. A deduction of 5 points will be applied for each violation of this requirement. Total: 10 points. | Rejection criteria for team safety management methods: There should be on-site management methods for the team, and the assessment criteria should not conflict with those set by the company. A deduction of 2 points will be applied for each violation of this requirement. Total: 4 points. |
| 2 | Team Member Registration Form | 6 points | 1. All team members should be listed in the register. 2. The registration should be updated promptly (for employees who leave or join the team). A deduction of 3 points will be applied if the registration is incomplete or not updated in a timely manner. Total: 6 points. |
| 3 | Team-Level Safety Education Records | 52 points | 1. Records of monthly safety education activities, the time of the education, the person who conducted the education, and the results of the examinations should be kept. Records are required. Examination results can be recorded in the team’s safety education records, with updates made once a month. Personal study notes are also required. Examination papers should include scores from monthly safety education tests (once a month), and these scores must be accurate (100 points is the passing score for safety regulations, while 90 points or higher is required for other subjects; those who fail must retake the exam). 2. There must be records of safety education and training (lesson plans, time of training, person who conducted the training, content of the training). | | 3. Before using new technologies, new processes, new materials, or new equipment, the work team must organize targeted safety training for the employees and conduct evaluations of the effectiveness of such training. 1. A deduction of 15 points will be applied if monthly safety training is not carried out; 5 points will be deducted if the training results are not recorded in a timely manner; 5 points will be deducted if there are no test scores; 2 points will be deducted if the records are not kept in a timely manner; 6 points will be deducted if there are no personal notes taken by the employees; 3 points will be deducted if there is no reason specified for any deductions on the test papers. The total amount deducted is 36 points. 2. A deduction of 2 points will be applied if the records are incomplete; 7 points will be deducted if there is no lesson plan; 3 points will be deducted if the content of the lesson plan is not practical. The total amount deducted in this case is 12 points. 3. A deduction of 2 points will be applied for each case where training or evaluation is not carried out, resulting in a total deduction of 4 points. 4. The risk assessment form for hazardous sources is worth 8 points. 1. Print out a copy of the hazardous sources identified based on QES standards, attach it to the safety record book, and have it signed by management. 2. Hazard source identification and risk assessment form: 4 points will be deducted if the requirements are not met; a total of 4 points will be deducted in this case. 2 points will be deducted for each missing item. 5. Safety production logs are worth 57 points. 1. Content of the pre-shift meeting (safety briefing): Based on the specific tasks and working conditions of that day, detailed safety instructions should be given during the pre-shift meeting. It is necessary to identify those who are responsible for mutual protection (reviewing safety regulations through quizzes, conveying relevant safety targets and accident cases from higher authorities, and explaining safety precautions according to seasonal changes). 2. Mutual protection relationships: Employees who work together directly and spend the most time together should form mutual protection relationships; two employees form a mutual protection pair, while three or more employees form a joint protection group. 3. Safety inspections: Inspections should cover employee conditions, site management, and fire safety. The inspector can be the shift leader or an alternate safety officer. If there is no alternate safety officer or shift leader during the shift, the duty officer shall carry out the inspections. The inspection criteria must be precise; for example, for hazardous sources such as welded-through handrails on ladders, the criterion should be “no rust or welding issues”. For inspections of hazardous source locations, the employee on duty shall fill out the information, indicating the key hazardous source locations that need to be controlled in that position. 5. Post-shift meeting: Summarize the results of the safety inspection for the team ； 6. Are there any unsafe behaviors in the team, any unsafe conditions of equipment, and is safety verification carried out during work? 6. The safety production log must be filled out as required, with timely recording. 1. A deduction of 7 points is applied if safety regulations are not tested; a deduction of 5 points if the testing is incomplete. A deduction of 5 points is imposed if pre-shift meetings are not held as required – totaling 17 points. 2. A deduction of 4 points is given if relationships between personnel are not clearly defined – totaling 4 points. 3. A deduction of 2 points is applied each time for incorrect information regarding personnel status, site management, fire safety inspections, or the name of the person who conducted the inspections. A deduction of 2 points is given for inaccurate descriptions, and a deduction of 5 points for incorrect filling out of the forms – totaling 15 points. 5. A deduction of 3 points is applied if post-shift meetings are not held as required – totaling 3 points. 6. A deduction of 10 points is given if the log is filled out in advance, and a deduction of 8 points if inspections are not conducted in a timely manner – totaling 18 points. Total score for the team’s safety activities: 84 points. 1. The team should hold one activity per week. The forms of these activities can include: safety education, safety discussions, regular safety meetings, etc. The activity duration must be at least one hour (content of safety activities: learning the safety production policies and guidelines set by the company, as well as relevant laws and regulations) ； Rules and regulations, emergency plans, documents, notices, brief reports, basic safety knowledge, etc.). 2. The activities should be diverse and targeted. 3. After the training, individual signatures are required; if not all participants can attend, this can be noted for special reasons. 4. A team-level safety meeting must be held once a month (the format should include a summary of last month’s safety performance, identification of future safety requirements, opportunities for individual comments; the meeting content may also include the transmission of messages from the company’s safety meetings or other directives from higher authorities). The host is the class leader or a part-time safety officer, while the recorder can be someone from the class with a higher level of education or good handwriting. 5. Personnel from the company’s Safety and Environmental Protection department must be notified to attend each activity, and inspections in the workshops must be carried out promptly. 6. The writing must be careful and neat. 1. A deduction of 20 points will be applied if the requirements are not met; the total deduction for this reason is 20 points. 2. A deduction of 10 points will be applied if the content of the activity is not targeted enough; the total deduction for this reason is 10 points. 3. A deduction of 5 points will be applied if the signature is not made as required (identical handwriting is considered fraudulent). A deduction of 4 points will be applied for each participant who is not present; in total, this amounts to 9 points. 4. A deduction of 10 points will be applied if the requirements are not met; a deduction of 5 points will be applied for each issue related to improper formatting, resulting in a total of 30 points. 5. Disqualifying conditions apply. 6. Ill-written entries may result in a deduction of 1–10 points depending on the situation, while untidy writing will result in a deduction of 5 points; in total, this amounts to 15 points. The “Seven Unsafe Behaviors” scorecard totals 26 points. 1. After deductions are made on the scorecard, they must correspond to the entries in the daily safety production log; there must be corresponding deduction items. 2. Updates must be made promptly and completely (once a year), and scores should not accumulate over time; changes must be made promptly when there are personnel changes. 3. The deduction items must be accurate. 4. The deduction standards must be consistent with those outlined in the rules for assessing unsafe behaviors. 1. If the dates in the daily safety production log do not match those of the deduction items, a deduction of 5 points will be applied; if there are no inspection records or no deduction items, a deduction of 3 points will be applied, for a total of 8 points. 2. One violation will result in a deduction of 3 points, while incomplete records will result in a deduction of 5 points, for a total of 8 points. 3. One violation will result in a deduction of 5 points, for a total of 5 points. 4. Inconsistencies will result in a deduction of 5 points, for a total of 5 points. VIII. Daily inspections are worth 100 points. 1. Tests on safety regulations, key hazards associated with the position, and control measures. 2. Proficient knowledge of emergency response procedures for the position. 3. There should be no more than 1 unresolved safety hazard per month. 4. Unsafe behaviors by those conducting on-site inspections. 5. Questions related to the rules for assessing unsafe behaviors. 6. Knowledge of emergency rescue equipment and safety facilities for the position. 7. Questions about safety activities carried out by the team within the last three weeks. 8. Questions about monthly safety training sessions. 9. Compliance with smoking bans. 1. If someone fails to answer all questions or does so inadequately during the test on safety regulations, a deduction of 10 points will be applied, for a total of 10 points. 2. If someone lacks proficiency in emergency response procedures, a deduction of 10 points will be applied, for a total of 10 points. 3. Each additional violation will result in a deduction of 10 points. 4. If one person is found violating the rules, a deduction of 10 points will be applied. 5. If someone fails to answer all questions or does so inadequately, a deduction of 10 points will be applied, for a total of 10 points. 6. If someone fails to answer all questions or does so inadequately, a deduction of 10 points will be applied, for a total of 10 points. 7. If someone fails to answer all questions or does so inadequately, a deduction of 10 points will be applied, for a total of 10 points. 8. Finding a cigarette butt will result in a deduction of 10 points per butt; smoking on site will result in a deduction of 20 points per person. If two or more people are found smoking, they will be ranked last. The total score is 400 points. After the 25th of each month, the Safety and Environmental Protection Department conducts special inspections, determining the first, second, and third place winners, as well as the last three places, among production and service teams. Rewards and penalties are given accordingly, with the responsible supervisor being accountable for 10% of those rewards and penalties. The top three in the production category receive rewards of 300 yuan, 200 yuan, and 100 yuan respectively, while the bottom three are fined 200 yuan, 150 yuan, and 100 yuan respectively. The top three in the service category receive rewards of 200 yuan, 150 yuan, and 100 yuan respectively, while the bottom three are fined 150 yuan, 100 yuan, and 50 yuan respectively. Teams that finish last for two consecutive months with a total score below 360 points will be subject to doubled assessment.
| --- | --- | --- | --- | --- |
| 1 | Institutional Setup and System Development | 67 points | The team should have an annual training plan along with an evaluation of its effectiveness. A deduction of 3 points will be applied if there is no annual training plan; 3 points will be deducted if the content of the training plan is not practical. A deduction of 4 points will be given if there is no evaluation of effectiveness. If the evaluation is not specific, lacks key points, does not identify problems or propose solutions, 3 points will be deducted for each such issue. The examination papers, study notes, and annual training plan must be consistent; a deduction of 6 points will be applied if any inconsistency is found. Total: 40 points. | There should be a register for special operation personnel, using standardized forms (for electricians, power distribution workers, forklift operators, welders). A deduction of 4 points will be applied if no such register exists, and another 4 points if it is not maintained as required. Total: 8 points. A safety network diagram for the team should be created and attached to the team’s safety register. A deduction of 2 points will be applied if no such diagram is available, 2 points if it is not updated in a timely manner, and 1 point if it is not maintained as required. Total: 5 points. A safety and environmental protection responsibility letter should be signed; it should be re-signed promptly after new employees join, with the date of transfer indicated. A deduction of 5 points will be applied for each violation of this requirement. Total: 10 points. | Rejection criteria for team safety management methods: There should be on-site management methods for the team, and the assessment criteria should not conflict with those set by the company. A deduction of 2 points will be applied for each violation of this requirement. Total: 4 points. |
| 2 | Team Member Registration Form | 6 points | 1. All team members should be listed in the register. 2. The registration should be updated promptly (for employees who leave or join the team). A deduction of 3 points will be applied if the registration is incomplete or not updated in a timely manner. Total: 6 points. |
| 3 | Team-Level Safety Education Records | 52 points | 1. Records of monthly safety education activities, the time of the education, the person who conducted the education, and the results of the examinations should be kept. Records are required. Examination results can be recorded in the team’s safety education records, with updates made once a month. Personal study notes are also required. Examination papers should include scores from monthly safety education tests (once a month), and these scores must be accurate (100 points is the passing score for safety regulations, while 90 points or higher is required for other subjects; those who fail must retake the exam). 2. There must be records of safety education and training (lesson plans, time of training, person who conducted the training, content of the training). | | 3. Before using new technologies, new processes, new materials, or new equipment, the work team must organize targeted safety training for the employees and conduct evaluations of the effectiveness of such training. 1. A deduction of 15 points will be applied if monthly safety training is not carried out; 5 points will be deducted if the training results are not recorded in a timely manner; 5 points will be deducted if there are no test scores; 2 points will be deducted if the records are not kept in a timely manner; 6 points will be deducted if there are no personal notes taken by the employees; 3 points will be deducted if there is no reason specified for any deductions on the test papers. The total amount deducted is 36 points. 2. A deduction of 2 points will be applied if the records are incomplete; 7 points will be deducted if there is no lesson plan; 3 points will be deducted if the content of the lesson plan is not practical. The total amount deducted in this case is 12 points. 3. A deduction of 2 points will be applied for each case where training or evaluation is not carried out, resulting in a total deduction of 4 points. 4. The risk assessment form for hazardous sources is worth 8 points. 1. Print out a copy of the hazardous sources identified based on QES standards, attach it to the safety record book, and have it signed by management. 2. Hazard source identification and risk assessment form: 4 points will be deducted if the requirements are not met; a total of 4 points will be deducted in this case. 2 points will be deducted for each missing item. 5. Safety production logs are worth 57 points. 1. Content of the pre-shift meeting (safety briefing): Based on the specific tasks and working conditions of that day, detailed safety instructions should be given during the pre-shift meeting. It is necessary to identify those who are responsible for mutual protection (reviewing safety regulations through quizzes, conveying relevant safety targets and accident cases from higher authorities, and explaining safety precautions according to seasonal changes). 2. Mutual protection relationships: Employees who work together directly and spend the most time together should form mutual protection relationships; two employees form a mutual protection pair, while three or more employees form a joint protection group. 3. Safety inspections: Inspections should cover employee conditions, site management, and fire safety. The inspector can be the shift leader or an alternate safety officer. If there is no alternate safety officer or shift leader during the shift, the duty officer shall carry out the inspections. The inspection criteria must be precise; for example, for hazardous sources such as welded-through handrails on ladders, the criterion should be “no rust or welding issues”. For inspections of hazardous source locations, the employee on duty shall fill out the information, indicating the key hazardous source locations that need to be controlled in that position. 5. Post-shift meeting: Summarize the results of the safety inspection for the team ； 6. Are there any unsafe behaviors in the team, any unsafe conditions of equipment, and is safety verification carried out during work? 6. The safety production log must be filled out as required, with timely recording. 1. A deduction of 7 points is applied if safety regulations are not tested; a deduction of 5 points if the testing is incomplete. A deduction of 5 points is imposed if pre-shift meetings are not held as required – totaling 17 points. 2. A deduction of 4 points is given if relationships between personnel are not clearly defined – totaling 4 points. 3. A deduction of 2 points is applied each time for incorrect information regarding personnel status, site management, fire safety inspections, or the name of the person who conducted the inspections. A deduction of 2 points is given for inaccurate descriptions, and a deduction of 5 points for incorrect filling out of the forms – totaling 15 points. 5. A deduction of 3 points is applied if post-shift meetings are not held as required – totaling 3 points. 6. A deduction of 10 points is given if the log is filled out in advance, and a deduction of 8 points if inspections are not conducted in a timely manner – totaling 18 points. Total score for the team’s safety activities: 84 points. 1. The team should hold one activity per week. The forms of these activities can include: safety education, safety discussions, regular safety meetings, etc. The activity duration must be at least one hour (content of safety activities: learning the safety production policies and guidelines set by the company, as well as relevant laws and regulations) ； Rules and regulations, emergency plans, documents, notices, brief reports, basic safety knowledge, etc.). 2. The activities should be diverse and targeted. 3. After the training, individual signatures are required; if not all participants can attend, this can be noted for special reasons. 4. A team-level safety meeting must be held once a month (the format should include a summary of last month’s safety performance, identification of future safety requirements, opportunities for individual comments; the meeting content may also include the transmission of messages from the company’s safety meetings or other directives from higher authorities). The host is the class leader or a part-time safety officer, while the recorder can be someone from the class with a higher level of education or good handwriting. 5. Personnel from the company’s Safety and Environmental Protection department must be notified to attend each activity, and inspections in the workshops must be carried out promptly. 6. The writing must be careful and neat. 1. A deduction of 20 points will be applied if the requirements are not met; the total deduction for this reason is 20 points. 2. A deduction of 10 points will be applied if the content of the activity is not targeted enough; the total deduction for this reason is 10 points. 3. A deduction of 5 points will be applied if the signature is not made as required (identical handwriting is considered fraudulent). A deduction of 4 points will be applied for each participant who is not present; in total, this amounts to 9 points. 4. A deduction of 10 points will be applied if the requirements are not met; a deduction of 5 points will be applied for each issue related to improper formatting, resulting in a total of 30 points. 5. Disqualifying conditions apply. 6. Ill-written entries may result in a deduction of 1–10 points depending on the situation, while untidy writing will result in a deduction of 5 points; in total, this amounts to 15 points. The “Seven Unsafe Behaviors” scorecard totals 26 points. 1. After deductions are made on the scorecard, they must correspond to the entries in the daily safety production log; there must be corresponding deduction items. 2. Updates must be made promptly and completely (once a year), and scores should not accumulate over time; changes must be made promptly when there are personnel changes. 3. The deduction items must be accurate. 4. The deduction standards must be consistent with those outlined in the rules for assessing unsafe behaviors. 1. If the dates in the daily safety production log do not match those of the deduction items, a deduction of 5 points will be applied; if there are no inspection records or no deduction items, a deduction of 3 points will be applied, for a total of 8 points. 2. One violation will result in a deduction of 3 points, while incomplete records will result in a deduction of 5 points, for a total of 8 points. 3. One violation will result in a deduction of 5 points, for a total of 5 points. 4. Inconsistencies will result in a deduction of 5 points, for a total of 5 points. VIII. Daily inspections are worth 100 points. 1. Tests on safety regulations, key hazards associated with the position, and control measures. 2. Proficient knowledge of emergency response procedures for the position. 3. There should be no more than 1 unresolved safety hazard per month. 4. Unsafe behaviors by those conducting on-site inspections. 5. Questions related to the rules for assessing unsafe behaviors. 6. Knowledge of emergency rescue equipment and safety facilities for the position. 7. Questions about safety activities carried out by the team within the last three weeks. 8. Questions about monthly safety training sessions. 9. Compliance with smoking bans. 1. If someone fails to answer all questions or does so inadequately during the test on safety regulations, a deduction of 10 points will be applied, for a total of 10 points. 2. If someone lacks proficiency in emergency response procedures, a deduction of 10 points will be applied, for a total of 10 points. 3. Each additional violation will result in a deduction of 10 points. 4. If one person is found violating the rules, a deduction of 10 points will be applied. 5. If someone fails to answer all questions or does so inadequately, a deduction of 10 points will be applied, for a total of 10 points. 6. If someone fails to answer all questions or does so inadequately, a deduction of 10 points will be applied, for a total of 10 points. 7. If someone fails to answer all questions or does so inadequately, a deduction of 10 points will be applied, for a total of 10 points. 8. Finding a cigarette butt will result in a deduction of 10 points per butt; smoking on site will result in a deduction of 20 points per person. If two or more people are found smoking, they will be ranked last. The total score is 400 points. After the 25th of each month, the Safety and Environmental Protection Department conducts special inspections, determining the first, second, and third place winners, as well as the last three places, among production and service teams. Rewards and penalties are given accordingly, with the responsible supervisor being accountable for 10% of those rewards and penalties. The top three in the production category receive rewards of 300 yuan, 200 yuan, and 100 yuan respectively, while the bottom three are fined 200 yuan, 150 yuan, and 100 yuan respectively. The top three in the service category receive rewards of 200 yuan, 150 yuan, and 100 yuan respectively, while the bottom three are fined 150 yuan, 100 yuan, and 50 yuan respectively. Teams that finish last for two consecutive months with a total score below 360 points will be subject to doubled assessment.
I. Good safety management 1. No work-related deaths, serious injuries, moderate poisoning, **, fires, or operational accidents in the team throughout the year； There are less than 2 minor injury accidents (including 2). 2. The team leader has taken full responsibility for the safety work of the entire team. 3. Each team shall have a safety officer, who is served by the deputy team leader, to assist the team leader in carrying out safety tasks. 4. The team has a complete set of safety production regulations, including systems such as the safety production responsibility system, post responsibility system, safety operation procedures, shift handover system, and routine inspection system; all team members are familiar with these regulations. 5. Persist in carrying out team safety education, and provide 24-hour third-level safety training for new employees (including temporary workers). The entire team was organized to study safety techniques and regulations, and in the company’s safety examinations, the average score for the whole team was over 90 points. 6. Organize planned safety day activities for the team on a weekly basis, so as to draw lessons from accidents that have occurred within the team, the organization, or other affiliated companies, and to conduct preliminary analyses of potential accidents at various positions within the team in order to develop countermeasures. 7. Adhere to discussing safety before work, checking safety during work, and reviewing safety after work, and strictly implement all the rules and regulations of the team. 8. Fire-fighting equipment, protective equipment, and safety signs at the work site are in good condition and properly stored in designated locations; there are personnel responsible for checking them and others responsible for maintaining them. 9. There are records of the team’s safety activities, and these records are complete and thorough. II. Good working environment: 1. The equipment at the workstation is in good condition, with no leaks; all safety devices are complete, sensitive, and reliable. The covers and railings for ditches, pits, pools, trenches, platforms, stairs, equipment openings, etc., are intact. 2. Raw materials, semi-finished products, and finished products in the workplace should be managed in designated locations; safety passages must remain unobstructed, materials in the work area should be stored neatly, and the production site should be kept clean. 3. The ventilation and lighting in the workplace meet the requirements for safe production, with the levels of dust, toxins, and noise being within acceptable limits. Electrical equipment meets electrical safety and fire/explosion prevention requirements, and there are no temporary wires in the workplace that do not comply with these standards. 4. The workplace is free of potential hazards; any existing hazards are rectified promptly, and major hazards prompt requests to the relevant authorities for correction. 5. The operation room, changing rooms, and restrooms are clean and tidy. III. Good safe operation practices 1. Conduct thorough routine inspections on a regular basis, at fixed times, in specific locations, along predetermined routes, and covering defined areas. 2. Keep operation records on time; the original records should be clear, neat, accurate, and error-free. 3. Operate carefully in accordance with process procedures, safety technical regulations, and job operation guidelines; maintain the equipment properly, and avoid leaving one’s post, dozing off, or engaging in activities unrelated to work. 4. None of the team members violated process discipline, labor discipline, or safety regulations. They are able to resist unlawful instructions, and they will stop one another from engaging in illegal operations or violating labor discipline. 5. When participating in maintenance work, strictly follow the construction plan and safety technical measures. Permits such as equipment maintenance permits, work at height permits, safety permits for working inside tanks, safety permits for removing or installing blind flanges, hot work permits, and earthwork permits must be used; work shall not be carried out without these permits. 6. For any task involving two or more people, one person must be designated as the safety officer. During operations, the \"Safety Production Prohibitions of the Ministry of Chemical Industry\" and relevant rules and regulations must be strictly followed.