How to effectively manage the security of contractors

This is a requirement imposed by a foreign-owned company on contractors regarding control; see if it’s helpful to you. 1) Does the factory have written safety procedures for the contractor personnel involved in any stage of the operation, construction, and demolition of the xx project? Note: This item does not include general labor, food/drinking services, safety and health consultants, medical facilities, laundry, transportation, and supply services. But this includes maintenance contractors, project services, and repair and maintenance work. 2) Is it possible to control contractors’ access to the factory area (e.g., work permit system)? Note: This item does not include general labor, food/drinking services, safety and health consultants, medical facilities, laundry, transportation, and supply services. But this includes maintenance contractors, project services, and maintenance work. Scored based on the percentage of compliance. This requirement is higher than the common guest entry control methods used at factory gates or office buildings ； There must be separate controls for contractors to enter the process area. Check how the program works by examining three recent sample records. 3) Does this contractor’s procedure include the following? a) Methods for strengthening factory policies and procedures, as well as management of contractor authority; b) How hazard information is communicated to contractors; c) Requiring contractor employees to report all injuries and illnesses; d) Informing employees about the hazards associated with hazardous processes and when working in their vicinity. Assign an average score to this question across the four categories of a/b/c/d based on the percentage of compliance. Audit at least one major contractor. 4) Before the contractor begins work, does the fabrication plant examine and discuss the following items with the contractor and reach an agreement on the requirements to be followed: such as safety policies, procedures, and safety work requirements (e.g., confined spaces, lockout/tagout, emergency response, and evacuation plans)? Scored based on the percentage of compliance. Ensure that all applicable safety work requirements are covered. Review three recent representative examples or records. 5) Does the processing plant conduct regular compliance audits to ensure that contractors adhere to the plant’s systems/procedures? Scored based on the percentage of compliance. A formal, documented review is conducted to check compliance with factory systems/procedures. If a full-time contractor’s work is related to QRAS Level 1 or Level 2 areas, a compliance audit must be conducted at least once a month. For part-time contractors, for work in QRAS Level 1 or Level 2 areas and other high-risk tasks (such as equipment lifting, working in IDLH environments, etc.), a compliance audit must be conducted at least at the start of the work, and thereafter at least once a year. Check the list of part-time and full-time contractor companies that worked on site last year. Select any three and check the compliance review records to determine whether the requirements of this issue are met.

In our company, those whose work duration is less than 4 hours are considered temporary staff; they need to go to the security office to exchange their identification documents for temporary permits. After completing safety and environmental training for more than 4 hours, official identification cards will be issued (similar to those used by regular company employees, with time-tracking functionality), which must be carried to enter the premises daily. Training and education are provided in accordance with the nature of the work and the company’s management systems. For general jobs, an ID card is required; for special jobs, a certificate is necessary. Those without a certificate or with an expired certificate will not be hired. Information on some key aspects of special operations is provided. After the safety training, and after the safety and environmental officers as well as the supervisors sign off, go to the general affairs department to obtain the certificates. The owner conducts daily inspections; any issues identified on site are promptly communicated to the contractor’s management, and corresponding financial penalties are imposed. Those in severe cases will be sent back from the factory and will never be hired.

Reply to 1# changhw: We provide three-level safety training for all outsourced workers. The training at the factory level usually lasts around 4 hours, while that at the branch factories or work sections lasts about 1 hour. An exam is required at the factory level, and it is necessary to fill out a three-level safety training form as part of the training process, with records being kept. Even if he works only half a day, outsourced workers must undergo three levels of safety training before they can enter the factory to work. Accidents do not occur just because one works only half a day or a day; one cannot rely on luck when it comes to working safely.

1 The Equipment Department is responsible for the unified management of external contractors. No workshop or department has the authority to allow external contractors to carry out work on our company’s premises; any such request must be submitted to the Equipment Department. 2 The Equipment Department must carefully examine the qualifications of external construction units, and select independent legal entities that possess a \"Business License,\" \"Qualification Certificate,\" and \"Safety Qualification Certificate\" issued by the relevant regulatory authorities, with all three certificates in order, as the external construction units. 3 The Equipment Department must sign a construction contract with the external contractors that specifies the safety responsibilities and obligations of both parties. 4. When external construction units come to our company to carry out work, they must sign a safety agreement with the Security Department to clarify the safety responsibilities of both parties. Construction teams involved in major repairs must pay a safety deposit of 10,000 yuan, while those engaged in routine maintenance work must pay a safety deposit of 2,000 yuan. 5 The external construction contractor must assign a dedicated person to be responsible for safety during the construction period, and submit the list of such persons to the Security Department for record-keeping. 6 Before entering the site to carry out construction, subcontractors must submit copies of their Business License, Qualification Certificate, and Safety Qualification Certificate to the Security Department for record-keeping ； Submit the \"Special Operation Permit\" for personnel engaged in special operations to the Equipment Department for review, and provide a copy for record-keeping ； Submit copies of all personnel’s ID cards to the Security Department for record-keeping. 7 External construction units must receive three levels of safety training before entering the site. (See Appendix 1) If external personnel are transferred to another workshop to carry out construction work, that workshop must conduct workshop-level training again and keep records of such training. 7.1 A designated person from the Equipment Department shall lead the leaders or responsible persons of the external contractors sowie all construction workers to the Security Department for safety training upon entry to the facility. 7.2 The project leader of the Equipment Department is responsible for providing secondary safety training to external construction personnel. 7.3 The department responsible for the construction is tasked with providing three levels of safety training to external contractors. 8 Before entering the site, the external construction contractors must obtain temporary work permits for all their workers. 8.1 Before entering the factory, the construction team must submit a list of all materials to be brought in to the security department for record-keeping. 8.2 All members of the construction team, after receiving three levels of safety training, shall submit their training records to the Security Department, which will then proceed to apply to the Human Resources Department for temporary access permits in accordance with the established procedures. 8.3 Construction workers must wear temporary work permits when entering and leaving the factory premises and while moving around within the factory area. 9 External contractors must abide by our company’s rules and regulations as well as all safety management procedures; they must go through the approval processes specified in these rules before working, and must do so with the appropriate permits. 10 Outsourced workers are only allowed to work within the designated construction areas; it is strictly prohibited for them to move around in other parts of the company. 11 The electrical equipment used for outsourced construction must have reliable neutral grounding protection and leakage protectors installed ； All lighting fixtures on site must use a safe voltage as specified, and must have rain protection measures ； The installation of temporary wiring must comply with our company’s “Regulations on the Management of Electrical Temporary Wires”; it is prohibited to connect wires arbitrarily ； All types of work must be carried out in accordance with the \"Safety Operation Procedures\" specific to that type of work. Personnel performing special types of work must hold a \"Special Operations Permit\" to carry out their tasks, and it is prohibited to operate in violation of these regulations ； Work at heights must comply with the relevant regulations for working at heights. 12 The construction site must be kept clean, and raw materials should be stored neatly. It is strictly prohibited to store items with incompatible properties together. Materials that are prone to reacting when exposed to moisture or humidity must have appropriate waterproofing measures in place. Waste materials and garbage should be cleared up promptly; they must not be left piled up in disorder. 13 Our company’s safety inspection personnel have the authority to order subcontractors who violate the company’s safety regulations or pose potential accident risks to suspend work and make corrections within a specified time frame; for those who lack the capacity to make such corrections, their construction contracts are terminated.