Enterprise HSE management system task list

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HSE is a management system that integrates Health, Safety, and Environment. The 20 major items and 95 minor items that need to be addressed when a company implements OHSAS18001&ISO14001 (HSE management system). Shared specially for the reference of colleagues. 【I】Preliminary preparation work 1. Mobilization meeting — Hold a mobilization meeting to promote the HSE management system, with the participation of all employees in the factory, including the management. 2. Appoint a management representative – preferably the second or third highest-ranking person in the company, as this will make implementation more efficient; the appointment letter for the management representative should be issued by the CEO ； Archive and publish. 3. Appoint employee representatives — Employee representatives shall be appointed by the management representative; it is advisable to have one in each department and workshop ； Archive and publish. 4. Determine the organizational structure and responsibilities of the EHS management system — identify the roles and responsibilities of each department in implementing the system. 5. Safety Production Committee — Determine the organizational structure and responsibilities of the Safety Production Committee. 6. Establishment of an implementation team — Each department should assign a representative to form a company-wide implementation team that will serve as a liaison for that department. 【II】Drawing of various types of drawings 7. Factory location map — including surrounding residential areas, roads, industrial facilities, rivers, streams, and protected areas, etc. 8. Department operation flowcharts – A flowchart of the daily work in each department. 9. Production process flowchart — refers to a flowchart of the production processes. 10. Plant floor plan – to help understand the scope of certification and the progression of related tasks; it is also necessary to record the dimensions and area of the plant ； Chemical storage location ； Location of underground storage tank. 11. Diagram of domestic wastewater/industrial wastewater/industrial exhaust gas discharge pipes – indicate where the pipes enter and exit (install direction markers on the pipes on-site), and mark the locations of relevant manholes, septic tanks, sewage discharge outlets, and exhaust gas discharge outlets. 12. Power pipeline diagram — shows the location of the factory’s power pipelines. 【III】**Collection of relevant documents 13. Occupational health impact assessment report (form) and approval from the health supervision agency. 14. Occupational health monitoring report for the workplace – air quality at the work site (workshop), including dust levels, concentrations of toxic and harmful substances, noise, high temperatures, etc. 15. Occupational health inspection report (form) and approval from the health supervision agency. 16. Safety assessment – Conduct pre-safety assessments, safety acceptance assessments, comprehensive assessments of the current safety status, and specialized safety assessments as required by law. 17. Safety Production License – Required by law for enterprises with a high level of risk, such as those involved in chemical production, coal mining, construction, etc. 18. Certificate of compliance with safety regulations – issued by the Environmental Protection Bureau and the Safety Supervision Bureau, certifying that the company has not been subject to any penalties in the past two years. 19. Certificate of Approval for Fire Protection Facilities – a certificate issued by the fire department of the public security bureau after inspecting the company’s fire protection facilities and confirming their compliance. 20. License for the use of highly toxic substances – such as potassium cyanide used. 21. Lightning protection facility certification — The company’s lightning protection facilities need to be monitored annually. 22. Collect letters, emails, fines, rectification notices, and other documents from third parties regarding environmental & occupational health and safety. 23. Collect all previous audit reports related to environmental & occupational health and safety (including internal audits or second/third-party audits). 24. Environmental impact assessment report (form) for the construction project and approval from the environmental protection agency. 25. Wastewater, exhaust gas, and noise inspection reports — Exhaust gas and wastewater emission concentrations ； Factory boundary noise levels. 26. The “three simultaneities” (completion) acceptance report (form) and the approval from the environmental protection agency. 27. Industrial wastewater discharge permit – a certificate issued by the environmental protection agency, authorizing a company’s wastewater treatment facilities to discharge wastewater ； Waste Discharge Registration Form ； Waste discharge fee records. 28. Environmental Protection Bureau’s regular monitoring reports – the results of the Environmental Protection Bureau’s periodic inspections of the company’s wastewater treatment facilities. 【III】System Training 29. EHS system knowledge training and records (record forms, exam papers) – including the origin, significance, and structure of the system ； Standard terms, etc. 【IV】Collection of laws, regulations, and other requirements 30. Collect the EHS laws and regulations applicable to the company, prepare a list thereof, and assess their compliance. 【V】Hazard Identification and Assessment 31. Hazard identification and assessment training – Provide training on hazard identification for team members carrying out this task. 32. Each department identifies and evaluates its hazard sources — fill out the departmental hazard identification and evaluation form. 33. Prepare a summary table for hazard identification and assessment ； List of Unacceptable Risks – Approved by the management representative, archived, and distributed to all departments. 【VI】Identification and Evaluation of Environmental Factors 34. Training on Identification and Evaluation of Environmental Factors – Provide training on identifying environmental factors for team members involved in this process. 35. Each department identifies and evaluates its environmental factors — fill out the departmental environmental factor identification and evaluation form. 36. Prepare a summary table for the identification and evaluation of environmental factors ； List of Major Environmental Factors — Approved by the management representative, archived, and distributed to all departments. 【VII】Formulation of Policies and Objectives 37. Determination of the EHS policy — The company’s environmental & occupational health and safety policy is approved and issued by the top management. 38. Internal promotion of the EHS policy – Promote the environment & occupational health and safety policy internally by creating signs, cards, etc. 39. External communication of the EHS policy (to suppliers, customers, etc.) – The procurement/sales department and other relevant departments are responsible for communicating the environment & occupational health and safety policy to external parties. 40. Formulation of EHS target indicators and management plans — Establish target indicators and management plans that can be achieved through effort, based on data from the previous year; these are approved by the management representative, filed, and shared with relevant departments. 【VIII】Document Preparation 41. Development of the EHS Manual (primary document) — The EHS manual is prepared under the oversight of the management representative; it should include process flow diagrams, an EHS organizational structure chart, a map showing the location of the factory, and attachments such as the appointment letter for the management representative. It also needs to contain information on the company profile, the EHS policy, and guidelines regarding procedural documents. 42. Development of EHS procedure documents (secondary documents) — Prepared by the implementation officers or department heads; individual procedure documents can be shared with those of the quality system. The EHS management procedures include: special equipment management ； Hazardous operation management ； Chemical safety management ； Personal protective equipment management ； Procedures such as fire management ； Emergency preparedness and response procedures ； wastewater ； exhaust gas ； Waste ； Noise ； Energy and other procedures. 43. Development of relevant operational control documents for various departments (level 3 documents) – Safety management of chemicals ； Equipment Safe Operation Procedures ； Management of fire protection equipment and facilities ； MSDS ； Management of energy consumption ； Management of hydropower facilities, etc. 44. Development of record forms (Level 4 documents) – Forms related to Level 2 and Level 3 documents. 45. Distribution of system documents (Levels 1, 2, 3, 4) – Distribute the system documents and provide training to personnel at each level to ensure compliance with the documents. 46. Document control and record control — can be uniformly managed by the quality system. 【IX】Management of Hazardous Chemicals 47. Compile a list of the hazardous chemicals used by the company, and obtain the MSDS for these chemicals from suppliers – the Procurement Department is responsible for gathering the MSDS for these chemicals from suppliers, based on the company’s list of hazardous chemicals (including, but not limited to: solvents, oils, gases, etc.). 48. Safe setup of chemical storage areas – Install safety signs/MSDS documents/leak-proof containers/absorbent cotton/extinguishers/protective equipment at temporary chemical storage sites on the production site. The storage of chemicals should follow the principle of keeping acids/bases, solids and liquids, oxidizers and reducers, as well as flammable substances and combustion promoters separate from each other ； Ventilation/explosion-proof lights/explosion-proof fans/leak prevention devices/firefighting sand/temperature and humidity control/safety signs/hazard symbols/increase protective equipment/place fire extinguishers outside the door/install switches and sockets outside the door/MSDS/management by qualified personnel. 49. Consumption of hazardous chemicals – Determines the annual or monthly consumption of toxic, harmful, flammable, and explosive hazardous chemicals per unit of time. 50. Prepare internal chemical MSDSs — The Technical Department is responsible for preparing the MSDSs for internal chemicals. 51. Records of ozone-depleting substances and asbestos usage. 【X】Communication, Participation, and Consultation 52. Internal Communication – Materials related to communication and coordination with employees within the company, such as employee satisfaction surveys. 53. External communication – Providing information to contractors, visitors, and other external parties regarding the company’s safety and environmental practices. Receive, process, respond to external documents, and keep records. 【XI】Waste Management 54. Training and implementation of waste sorting standards – Waste sorting is implemented throughout the facility, with checks carried out to ensure its proper execution. 55. Internal hazardous waste list, handover records — records of hazardous waste handed over by various departments to the Administration Department. 56. Qualification certificates for hazardous waste recyclers – Hazardous waste disposal license/ business license/ license for operating in special industries. 57. Recycling agreement signed between the company and the recycler — The company must enter into a recycling agreement with a recycler for the disposal of its hazardous waste. 58. Records of transactions with recyclers — the five-way form for the transfer of hazardous waste, and records of the sale of recyclable waste. 【Twelve】Emergency Preparedness and Response 59. Formulation of various emergency measures — Fire ； Chemical/oil spill ； Poisoning ； Biological hazards ； Injury accident ； Natural disasters such as typhoons and floods ； Water shortage ； Emergency measures such as power outages. 60. Fire drill* plan formulation and implementation — Formulate fire drill* plans and organize all employees in the factory to participate in their execution. 61. Planning and implementation of chemical spill drills – Plan chemical spill drills and organize relevant personnel from warehouses/production areas to participate in their execution. 62. Planning and implementation of other emergency response plans – accidental risks that occur relatively frequently and can lead to serious consequences. 63. Management of fire protection facilities — unified numbering, preparation of lists, and maintenance records (including fire extinguishers, fire hydrants, fire alarms, safety indicator lights, emergency lighting, fire pump rooms, smoke detectors, fire control panels, etc.) ； Create a flat fire evacuation map. 64. Maintenance of fire protection facilities – Enter into contracts with qualified maintenance companies for regular upkeep, and keep records of such maintenance. 【Thirteen】EHS requirements for relevant parties 65. Sign EHS agreements with suppliers/recyclers/engineering contractors — The relevant departments shall sign EHS agreements with their respective parties. 66. The purchasing department imposes safety requirements on suppliers – it purchases raw materials in accordance with the customer’s environmental protection requirements and demands relevant test reports. Personnel transporting hazardous materials are certified and make declarations as required. In the supplier survey and evaluation, requirements related to EHS are established ； The supplier notification should include EHS requirements. 【Fourteen】Relevant Statistics 67. Statistics on the company’s consumption of resources and energy such as water, electricity, paper, liquefied gas, coal, diesel, natural gas, and gas from the previous year — Collect relevant data from that year; it doesn’t need to be too complicated – it’s sufficient to know the amount used each month, or the usage per unit. 68. Statistics on monthly shipments by the company in the previous year — statistics on the total number of shipments per month. 69. Statistics on the product scrapping rate of the company for the previous year — Monthly statistics on the overall product scrapping rate. 70. List of main raw materials and auxiliary materials — Prepare a list of the main raw materials and auxiliary materials used. 【Fifteen】Certificates and Assessments 71. Collection of qualification certificates for special positions – certificates for enterprise managers, safety officers, fire control room operation certificates (Level 5 firefighters), fire management certificates, certificates for drivers, first aid personnel, wastewater treatment workers, and workers in special occupations (boilermakers, forklift operators, crane operators, elevator operators, pressure vessel operators, electricians, welders, personnel responsible for pressure vessel safety management, pressure pipeline safety management, elevator safety management, boiler safety management, etc.), chemicals management personnel, internal auditors, etc. 72. The company’s annual and monthly target assessment plans, which include elements related to EHS. [16] Occupational Health 73. Pre-employment occupational disease examination ； Annual occupational disease health check report (if an occupational disease is detected, appropriate measures must be taken) ； Medical examination for occupational diseases upon leaving employment ； Individual occupational disease monitoring file. 【17】Equipment and Facilities 74. Equipment management – there is a maintenance plan for the equipment, regular inspections and upkeep are carried out, and records are kept. 75. Certificates for special equipment – registration certificates for the use of boilers, pressure vessels, and pressure pipelines, as well as annual inspection reports ； Inspection reports for pressure gauges and safety valve accessories ； Forklift annual inspection report ； Annual inspection report for crane ； Elevator use registration certificate, annual inspection report. 76. High-voltage substation – meets regulatory and standard requirements. Ventilation ； Protect against small animals ； Half-year electrical and insulation inspection report for insulating shoes and gloves ； Protective tools such as insulating rods and insulating pads are fully available. 77. Management of facilities for water, electricity, paper, and oil consumption – identification labels for various pipes and flow direction arrows; use buckets to catch oil and water leaks from machines; conduct regular inspections and maintenance of the facilities; keep records of maintenance plans as well as maintenance and inspection activities. 78. Existing environmental protection facilities and their operating status — Identify the existing environmental protection facilities and their operation records. 79. Details of bulk material storage — Inventory levels and contents in large storage tanks ； Age of the storage tank, throughput volume ； Protection measures such as alarms and ventilation for large storage tanks ； Written procedures for loading and unloading large storage tanks. 【18】Safety, environmental protection accidents, and occupational diseases 80. Accidents – Complete reports on the handling of various accidents (such as injuries, poisonings, spills, leaks, accidental emissions into the atmosphere, etc.), in accordance with the principle of \"four musts,\" to determine the causes and course of the accidents ； Implement preventive measures ； Educate relevant personnel ； Deal with the relevant responsible persons. 81. Work-related injury insurance – whether it is purchased and the premiums are paid as required by law. 【19】Interviews with Relevant Personnel 82. The interviewees are not limited to the general manager, management representative, head of the safety department, head of human resources and administration, production supervisor, and head of engineering and equipment. 【Twenty】Operation and review 83. Trial operation of the EHS system — A trial operation of the EHS system is carried out across the entire plant. 84. Internal auditor training – Provide internal auditor training for members of the EHS implementation team, and issue certificates to those who pass the training. 85. Internal audit plan and implementation of EHS system internal audits – Formulating the internal audit plan ； Select auditors or determine audit team leaders from the trained personnel to conduct internal audits of the EHS system. 86. Follow up on the improvements for internal audit non-conformities – Implement improvements for these non-conformities on a step-by-step basis. 87. Management Review – The management review meeting is held under the chairmanship of the general manager; various departments submit relevant reports, assess the performance since the start of operations, and identify matters that need to be addressed in the future. 88. Pre-certification training – Provide pre-certification training for department heads and implementers, reminding them of the issues to pay attention to and how to answer questions. 89. Three-month system operation records — Keep records of the system’s operation for at least three months. 90. Pre-review by the certification company — Request a pre-review from the certification company. 91. Follow-up on pre-inspection non-conformities – Implement improvements for the non-conformities identified during the pre-inspection, from individual issues to broader aspects. 92. On-site audit by the certification company – Preparing for the on-site audit by the certification company. 93. Follow-up on non-conformities in the main audit – Immediate improvement and closure of the non-conformities identified during the main audit. 94. Certification is issued upon successful audit – issued by the certification company.