Regarding the ordering process for new projects
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I’m an electrical engineer from the client side who transitioned from operations to project management. I’m completely clueless about the ordering and procurement process, which involves three parties: the design institute, the client, and the manufacturer. I’ve roughly summarized the process as follows: the design institute prepares the request for quotation; specialist engineers organize technical discussions and sign the technical agreement; then procurement decisions are made and contracts are signed. Subsequently, the winning bidder provides the design specifications, which are then sent back to the design institute. Is this the correct process?
First, a long list of suppliers must be established; after evaluation and assessment, a short list of suppliers is selected. For items with long lead times, critical equipment, or bulk materials, umbrella agreements (framework agreements) should be signed, and only then can the subsequent steps you outlined be carried out.
For large-scale projects, most of the electrical equipment and materials are procured through framework bidding. In the initial stage, potential suppliers can be brought together for technical discussions; the design institute and the electrical engineers from the client side determine the technical requirements for the framework bidding, as well as the bid opening schedule. Together with the supply engineers, a bidding plan is formulated, the bidding process is carried out, the winning bidder is selected, and a technical agreement is signed. Supplier provides goods and handles after-sales service