What records and documents need to be created for a construction project from its initiation to completion and acceptance?

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What records and documents need to be created for a construction project from its initiation to completion and acceptance? Documents for the project preparation phase I. Project initiation documents 1. Project proposal ； 2. Approval comments on the project proposal and notice regarding preliminary work ； 3. Feasibility study report and attachments ； 4. Approval comments on the feasibility study report ； 5. Meeting minutes related to project approval and speeches by leaders ； 6. Expert recommendation document ； 7. Investigation materials and project evaluation research materials ； II. Documents related to construction land, land expropriation, and demolition 1. Site selection application and notice of site selection planning opinions ； 2. Land application report and approval document for urban and rural construction land issued by the people’s government at or above the county level ； 3. Opinions, agreements, and plans regarding demolition and resettlement ； 4. Construction land use planning permit and its attachments ； 5. Documents for the allocation of construction land ； 6. State-owned land use certificate ； III. Investigation, surveying, and design documents 1. Engineering geological investigation report ； 2. Hydrogeological survey report, natural conditions, seismic survey ； 3. Notice of Pile Driving for Construction Land ； 4. Reports on topographic surveying and land allocation surveying results ； 5. Declared planning and design requirements and notice of planning and design requirements ； 6. Notice of approval of the design plan and review comments ； 7. Approval documents from relevant administrative departments (civil air defense, environmental protection, fire protection, transportation, landscaping, municipal services, cultural relics, communications, confidentiality, education, health, etc.) or relevant agreements obtained ； 8. **Comments from the relevant departments on the approval of the construction drawing design documents ； IV. Bidding Documents and Contracts 1. Bidding documents for surveying and design ； 2. Survey and design contract ； 3. Construction bidding documents ； 4. Construction Contract ； 5. Bidding documents for project supervision ； 6. Supervision Entrustment Contract ； V. Approval documents for project commencement 1. Social security documents confirming that the construction project is included in the annual plan ； 2. Approval document for including the construction project in the annual plan or the list of projects in the annual plan ； 3. Construction project planning permit and its attachments ； 4. Construction project permit ； 5. Investment license, audit certificate, and certificates showing payment of greenery construction fees ； 6. Procedures for project quality supervision ； VI. Construction, supervision, and management entities and their responsible persons 1. List of project management entities (project management departments) and their responsible persons ； 2. List of project supervision agencies (project supervision departments) and their responsible persons ； 3. List of construction management organizations for the project (construction project management team) and their responsible persons ； Supervision Documents
I. Supervision Plan
1. Supervision Plan
2. Detailed Implementation Rules for Supervision

II. Quality Issues Mentioned in Monthly Supervision Reports

III. Quality Issues Mentioned in Supervision Meeting Minutes

IV. Progress Control
1. Approval Forms for Project Commencement/Resumption
2. Orders to Suspend Project Commencement/Resumption

V. Quality Control
1. Notices of Non-conforming Items
2. Reports on Quality Incidents and Corresponding Action Plans

VI. Cost Control
1. Opinions on the Final Audit of Project Costs

VII. Subcontractor Qualifications
1. Qualification Documents of Subcontractors
2. Qualification Documents of Supply Suppliers
3. Qualification Documents of Testing and Other Relevant Units

VIII. Contract and Other Matters Management
1. Reports and Approvals Related to Contract Extensions
2. Reports on Contract Disputes and Breaches along with Corresponding Action Plans
3. Documents Related to Contract Changes

IX. Summary of Supervision Work
1. Project Completion Summary
2. Reports on Quality Assessment

Construction Documents
I. Construction and Installation Projects
(A) Civil Engineering (Architecture and Structure)
1. Stage of Technical Preparation for Construction ； (1) Construction organization design ； (2) Technical exchange ； (3) Record of drawing review meeting ； 2. Site preparation ； (1) Control network setup information ； (2) Engineering positioning survey data ； (3) Survey data of the foundation trench excavation line ； 3. Foundation treatment records ； (1) Foundation auger drilling records and auger drilling layout plan ； (2) Pit inspection records and foundation treatment records ； (3) Pile foundation construction records ； (4) Pile testing records ； 4. Engineering drawing change records ； (1) Design meeting review records ； (2) Design change records ； (3) Engineering negotiation records ； 5. Predicted component quality certification documents and retest reports for construction materials ； (1) Summary table of tests for sand, gravel, bricks, cement, rebar, waterproofing materials, thermal insulation materials, anti-corrosion materials, and lightweight aggregates ； (2) Factory certification documents for sand, gravel, bricks, cement, rebar, waterproofing materials, thermal insulation materials, anti-corrosion materials, and lightweight aggregates ； (3) Re-test test reports for sand, gravel, bricks, cement, rebar, waterproofing materials, lightweight aggregates, welding electrodes, and asphalt ； (4) Factory certification and test records for prefabricated components (steel, concrete) ； 6. Construction experiment records ； (1) Soil (plain soil, lime soil) dry density test report ； (2) Soil (plain soil, lime soil) impact test report ； (3) Compressive strength test report for mortar (test blocks) ； (4) Compression strength test report for concrete (test blocks) ； (5) Concrete impermeability test report ； (6) Commercial concrete factory certification and retest report ； (7) Steel bar joint (welding) test report ； (8) Summary table of test reports for soil, mortar, concrete, steel bar connection, and concrete impermeability ； 7. Inspection records for concealed works ； (1) Reinforcement work for foundation and main structure ； (2) Steel structure engineering ； (3) Waterproofing works ； (4) Elevation control ； 8. Construction records ； (1) Engineering positioning survey inspection record ； (2) Settlement observation records ； (3) On-site construction prestress records ； (4) As-built survey of the project ； (5) New building materials ； (6) New construction technologies ； 9. Records of handling engineering quality accidents ； 10. Project quality inspection records ； (1) Acceptance records for foundation and main structure works ； (2) Curtain wall project acceptance record ； (3) Quality acceptance report for sub-projects of the division (sub-division) ； (II) Electrical, water supply and drainage, fire protection, heating, ventilation, air conditioning, gas, building automation, elevator projects 1. Drawing review ； 2. Design changes ； 3. Project negotiation ； 4. Equipment, product quality certificates, and quality assurance documents ； 5. Equipment installation record ； 6. Equipment trial operation record ； 7. Equipment details list ； 8. Inspection records for concealed works ； 9. Test records for electrical ground resistance, insulation resistance, structured cabling, and cable TV endpoints ； 10. Records of system control for building automation, monitoring, installation, audio-visual systems, telephony, etc ； 11. Records of installation, inspection, power-up, and full-load testing of power distribution equipment ； 12. Test records for the strength and tightness of pipes for water supply and drainage, fire protection, heating, ventilation, air conditioning, gas, etc., as well as tests such as water filling, water testing, purging, air leakage detection, pressure testing, ball testing, and valve inspections ； 13. Records of commissioning and trial operation for electrical lighting, power supply, water supply and drainage, fire protection, heating, ventilation, air conditioning, gas, and other systems ； 14. Records of elevator ground resistance and insulation resistance tests ； No-load, half-load, full-load, and overload trial operation records ； Balance, Speed, and Noise Adjustment Test Report ； 15. Records of quality accident handling ； 16. Records of quality inspection for project works of branches (sub-branches) ； (III) Outdoor works 1. Construction documents for outdoor installations (water supply, rainwater, sewage, heating, gas, telecommunications, electricity, lighting, television, fire protection, etc.) ； 2. Construction documents for outdoor architectural environments (architectural features, water features, road landscaping, etc.) ； II. Municipal Infrastructure Projects 1. Records of Drawing Review Meetings ； 2. Engineering positioning survey data ； 3. Record of recheck for engineering positioning survey ； 4. Records of verification for the survey of wire points and leveling points ； 5. Records of verification for engineering axis, positioning piles, and elevation measurements ； 6. Design Change Notice ； 7. Negotiation records ； 8. Summary tables of tests for sand, stone, blocks, cement, steel bars, lime, asphalt, coatings, concrete admixtures, waterproof materials, bonding materials, anti-corrosion and thermal insulation materials, welding materials, etc., as well as quality certification certificates, factory inspection reports, and on-site reinspection reports ； 9. Cement, lime, fly ash mixture ； Summary tables of tests for asphalt mixtures, ready-mixed concrete, etc., factory certificates of conformity and test reports, on-site retest reports ； 10. Summary tables of tests for precast concrete components, pipes, pipe fittings, steel structure components, etc., factory certification of conformity, and corresponding construction technical documents ； 11. Summary tables of complete sets of equipment for plant and station projects, prestressed concrete tensioning equipment, various types of underground pipeline shaft facilities and products, factory certification of conformity, and installation and operation instructions ； 12. Summary tables for mortar and concrete test block strength, welded connections of steel bars, filling material, and subgrade strength tests, etc ； 13. Test reports on the compaction degree of backfill soil and roadbed, as well as the maximum dry density and optimal moisture content of the soil ； 14. Standard impact test report for inorganic mixture bases made of lime, cement, and lime-fly ash combinations ； 15. Test report on the strength of road base mixtures ； 16. Experimental records of road surface compaction degree ； 17. Concrete test block strength test report ； 18. Test reports on the water resistance and frost resistance of concrete test blocks ； 19. Records of statistics and evaluation for concrete strength test blocks ； 20. Masonry mortar test block strength test report ； 21. Record of statistical evaluation of mortar sample strength ； 22. Welding and connection test report for steel bars ； 23. Pile foundation test (inspection) report ； 24. Foundation auger testing records and auger testing location map ； 25. Foundation and trench acceptance records ； 26. Foundation treatment records and schematic diagrams ； 27. Plan view showing the location of pile foundations 28. Piling records ； 29. Boring record for drill piles and quality inspection record for hole formation ； 30. Record of concrete pouring for drilled (excavated) piles ； 31. Records of installation and commissioning of large-scale equipment for plant (facility) and station projects ； 32. Prestress tensioning record form ； 33. Records of grouting for prestress tensioning ducts ； 34. Schematic diagram of hole positions ； 35. Observation records for the sinking of caisson structures ； 36. Progress records for projects such as pipelines and box culverts ； 37. Records of settlement observation for structures ； 38. Record of stress measurement for steel wire winding in precast cement wall panels ； 39. Records of inspection (acceptance) for concealed works ； 40. Records of Quality Assessment for Sub-project Engineering ； 41. Records of deflection tests for road engineering ； 42. Records of dynamic and static load tests for bridge engineering ； 43. Record of the tightness test for pressure-free pipelines ； 44. Records of strength tests, tightness tests, ball-passing tests, etc., for pressure pipelines ； 45. Water filling test of the pool ； 46. Digester airtightness test ； 47. Records of electrical insulation resistance and grounding resistance tests ； 48. Records of trial operation for electrical lighting, gas pipeline networks, etc ； 49. Records of trial operation of heating pipelines, gas pipelines, etc ； 50. General test records of gas storage tank ； 51. Records of trial operation of telecommunication, broadband network and other pipeline systems ； 52. Reports on engineering quality accidents and records of handling such incidents ； 53. As-built survey records and survey schematic diagrams of buildings and structures ； 54. As-built survey records for underground pipeline projects ； As-built drawings I. As-built drawings for building installation works (I) Comprehensive as-built drawings 1. Comprehensive drawings (1) General layout plan (including buildings, architectural features, water features, lighting, roads, landscaping, etc.) (2) Vertical layout plan (3) Comprehensive diagram of outdoor water supply, drainage, heating, gas and other pipeline systems ； (4) Comprehensive electrical diagram (including heating, telecommunications, television systems, etc.) ； (5) General Design Specification ； 2. Outdoor specialty drawings: (1) Outdoor water supply; (2) Outdoor rainwater; (3) Outdoor sewage; (4) Outdoor heating systems; (5) Outdoor gas systems; (6) Outdoor telecommunications; (7) Outdoor power supply; (8) Outdoor television systems; (9) Outdoor architectural elements; (10) Outdoor fire protection systems; (11) Outdoor lighting; (12) Outdoor water features; (13) Outdoor roads; (14) Outdoor landscaping. II. Specialty as-built drawings: 1. Building as-built drawings; 2. Structural as-built drawings; 3. Decoration (finishing) project as-built drawings; 4. Electrical engineering (intelligent building systems) as-built drawings; 5. Water supply and drainage engineering (fire protection engineering) as-built drawings; 6. Heating, ventilation, and air conditioning engineering as-built drawings; 7. Gas engineering as-built drawings. II. As-built drawings for municipal infrastructure projects: 1. Road engineering; 2. Bridge engineering; 3. Plaza engineering; 4. Tunnel engineering; 5. Public transportation projects such as railways, highways, aviation, and waterways ； 6. Rail transit projects such as subways ； 7. Underground civil air defense facilities ； 8. Water conservancy disaster prevention projects ； 9. Drainage works ； 10. Underground pipeline projects for water supply, heating, gas supply, electricity, telecommunications, etc ； 11. High-voltage overhead power line project ； 12. Sewage treatment and waste disposal projects ； 13. Completion acceptance documents for site, plant, and station projects 1. Project summary table ； 2. As-built drawings ； 3. Quality inspection records for unit (sub-unit) projects ； 4. Completion acceptance certificate ； 5. Completion acceptance report ； 6. Completion acceptance filing form (including documents confirming each specific type of acceptance) ； 7. Project Quality Warranty Letter ； 8. Quality assessment form and submission form for unit projects ； 9. Final accounts documents ； 10. Summary table of properties delivered for use and detailed list of properties ； 11. Photos related to the project ； 12. Audio and video recordings, microforms ； 13. Optical discs, magnetic discs.