How can small and medium-sized enterprises implement the 5S management system and use 5S as an important management method!

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　　The 5S management system, which originated in Japanese companies, is not a new management approach; it has become one of the essential management methods in various industries. Foreign companies find 5S to be a piece of cake; they consider it easy and have integrated it into their daily routines. So 5S is a habit. For private enterprises and small and medium-sized companies in China, it is important to adopt 5S as a key management method and learn it*. Both the boss and the management put in a lot of effort, only to find that it still turned out to be something that wasn’t proper in any way. 　　Why is it so difficult to implement 5S? 　　A 5S management expert from Huatianmou explains: The following are the methods for implementing 5S in private enterprises, provided for those who need it; those from foreign companies who think it’s trivial should not criticize them. 　　First, implement the 5S campaign in a competitive format. It’s better to simply talk about 5S competitions rather than 5S planning or 5S plans. 　　Where there are competitions, there is also ugliness; competitions are used to boost motivation. Otherwise, if you put forward a 5S plan or a 5S strategy like that, no workers will cooperate with you. Workers will wonder what it has to do with them. 　　This is clear now; next is the actual planning. 　　I. Preparation Work 　　1. Why hold a 5S internal competition? In other words, what’s his purpose? 　　This involves promotion. This is why it has been successful when implemented by managers in foreign companies, but failed in private enterprises. 　　Tell the workers that 5S is a great thing – it improves our management skills, enhances our professional standards, and reduces waste, and so on. But private enterprise workers will think, what does this have to do with me? I’m not that noble; management is also your managers’ responsibility. 　　So, no long speeches. *As for why he was able to seize power, it’s not that he talked about how great his **ideology was; rather, he focused on matters that were closely related to the interests of the peasant masses. 　　The same goes for us; we shouldn’t overstate things and need to explain the significance from the workers’ perspective. 　　a.5S makes the work site more efficient; things are easier to obtain and find, which saves you time. This allows you to do more work and thus earn more salary. 　　b. Improve the on-site environment. The site was in a mess, like working in a garbage heap; dust filled the lungs. It’s not visible now, but old age will bring various diseases. 　　So, practicing 5S is to protect our own health. 　　c. When the environment is good, naturally our mood improves as well. When you’re in a good mood, everything is fine. It can reduce household expenses. Is there anyone among you who often gets angry at his wife for no reason, and regrets it later? It’s not easy for a wife either; why do I get angry like that for no apparent reason? It’s just that the working environment is poor, which affects my mood. 　　2. Assign a person? Who will be participating? Who is in the group? It all needs to be determined. How much importance is given? How successful was it? 　　3. What goal do you want to achieve? ------What are the key points of our improvement? 　　Here, it is necessary to take into account the circumstances of one’s own company; there are things that cannot be copied. 　　A quick search online shows that there are many goals for 5S, but none of them will be suitable for one’s own situation. Applying the U.S. President’s experience in governing the United States to Japan would surely not lead to effective governance of Japan. 　　So it cannot be copied. Follow your own path; you can’t get fat by trying too hard all at once. Just like foreign companies, 5S becomes a habit for private enterprises, either as part of their culture or as an integral part of their identity. 　　We move forward step by step, improving gradually and making continuous enhancements. We **all follow socialism with Chinese characteristics; this statement carries great weight.** 　　We also implement 5S in a way that reflects the characteristics of our own company. What suits one is the best. 　　For example: The key points for improvement are as follows: First, the area should be clearly defined with distinct markings ； Second is that the materials are neatly organized, and so on. 　　4. How to implement it? ----Steps. 　　If workers do not know what 5S is, then training is required. What is the level of understanding of 5S among employees? It is necessary to understand the situation and take appropriate action. 　　At the same time, in the first phase, 1S sorting can be carried out to determine what is necessary and what is not ； In the second phase, 2S management is implemented, with the remaining designated areas being marked----------- 5. Motivation It is clear and announced what rewards will be given and when. 　　It is emphasized here that the prize cannot be cash. There is knowledge here. 　　The prize can be soybean oil distributed in September. In October, use a moisturizer for dry skin; in November, use a blanket for cold weather. 　　Find various ways to motivate. And the awards are given at the plant-wide meeting. Chinese people care a lot about face. Privately, people say that 60 yuan for a bottle of oil isn’t much, but we understand what’s in their hearts. 　　All need to be affirmed by others. At a collective meeting, promulgated. Someone comes up to receive the award, music is played, and then their wife is invited over to serve drinks to the guests; who wouldn’t want such treatment? 　　It’s not just a bottle of oil anymore. Honors, face, prestige. 　　Do you know what the workers want? Can’t handle him yet? 　　Managers need to understand psychology. 　　II. Implementation Phase: 1. How to achieve the goals Methods------Monitoring: Results are published daily, and evaluations are conducted on a daily basis. You can’t be lazy here. 　　------Method: Morning meeting. 　　2. Timeliness 　　Emphasize speed and efficiency. Set a time. It’s specified that 9 o’clock means exactly 9 o’clock; 9:01 is not acceptable. And it isn’t affected in any way; it can’t be postponed just because one is busy at the time. 　　Every one of our actions, every small detail, determines the success of 5S. When managers place such emphasis on it, it affects the employees. The employees want it to be like this every time – no wind and no rain. 　　It seems like the management is taking this quite seriously this time? Top it every day, seriously. Be careful. This is the atmosphere your actions create for your subordinates. 　　3. Mindset – Publicity Managers need to be able to promote their ideas; in school, one rhetorical device taught is exaggeration. This is where it comes in handy. One must be able to exaggerate; be good at magnifying things. 　　4. Rewards 　　These need to be thought through carefully, and the rewards should be announced at the time of notifying about the event. 　　When will the awards be presented? 　　Where will the awards be given? 　　What prize. 　　Whether the winner will speak. 　　Who awards the first prize? 　　Who awards the second prize? 　　After it is issued, should a group photo be taken? 　　Music at the award ceremony. 　　Are there ribbons and balloons at the award ceremony? 　　It needs to be presented clearly; with such a description, employees can easily imagine the scene at that time and wonder how nice it would have been if they had been there on the podium. 　　Cao Cao was a great leader; he was good at thinking of ways to help his employees, and the example of using plums to quench thirst is a good illustration of this. 　　So there is knowledge everywhere. Good at grasping opportunities and making use of them. This way, the efforts will yield twice the result. 　　I’ve heard of many cases in private enterprises where the implementation of 5S failed. Saying that the employees’ quality is poor. The top management does not pay attention to it. 　　All of them are incorrect. 　　The staff quality is poor. The fact that senior management does not pay attention simply indicates that it is difficult to implement what you are trying to do. 　　But it can be done just as well with our successful mindset. 　　Of course, there is a gap compared to foreign companies, and the facilities we have do not meet their standards, but we can gradually move toward that goal. At least we are making improvements day by day, progressing step by step. The benefits of 5S indeed also bring advantages to the employees. Let’s put aside grand goals and high aspirations for now; at the very least, ensure that employees receive tangible benefits, benefits that are visible. 　　How could employees not participate? 　　Managers tell employees every day not to make excuses, but what about us?