[Chat + Discussion] What should you pay attention to when sending emails?

Thread Content

At work, we use email every day. Even if there is no sending or receiving, check whether there is any new content and whether there are any unfinished items. So when sending emails, what do you all pay attention to: lol? (The following is purely from a summary of personal work experience, friends are welcome to communicate and supplement) 1. Recipient: The executor of the email content, the person requesting instructions, or the person notified of the event, etc. The number of people must not be too large. Too many recipients make the email itself look bloated. If it is a request for instructions, sending it to multiple people will lead to a long service cycle, reduced efficiency, unclear instructions and even conflicts with each other. 2. Copy person: Just know that there is such a thing, you are not responsible for the email matters, and you do not need to reply or implement it. For a long time, I didn't understand what "cc person" meant, or whether it was Du Niang's help. If you want to be seen doing the work you are doing, or to inform others about matters, you can choose this option. 3. Theme: It must be comprehensive, concise and concise. When I work, the topics are all in this format.: 【】【】. The first pair of brackets indicates notification, request, execution, etc., and the second pair of brackets indicates the subject. Our company is a group company, and the matters involved may be related to different branches or the head office. I * Inertia adds the abbreviation of the sponsoring company in the first pair of brackets. 4. Text: Specific content of requests, requirements, etc. There must be no ambiguity, the format must be correct, the tone must be precise, and the organization must be clear. Use bright colors for highlighted items. 5. Accessories: Check carefully and don’t make any mistakes. Friends of Haifa must have missed sending attachments, and I not only missed sending attachments, but also sent attachments by mistake. The minutes of an important meeting are sent to the superior for review, and various modifications can be seen in the document content. I thought about the reason at that time. The file name is special, but the distinction is made in the last part of the file name, which is not eye-catching. After that, if there are multiple versions of a file, I differentiate them directly at the beginning of the file name :lol