Management System for Safety Technical Archives of Special Equipment

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1. The user unit shall establish safety and energy-saving technical records for each special equipment unit. The safety technical documentation must include at least the following: (1) Registration certificate for use; (2) Registration form for the use of special equipment; (3) Technical data and documents related to the design and manufacture of the special equipment, including design documents, product quality certification (including certificates and their associated data sheets, quality assurance documents), instructions for installation, use, and maintenance, inspection certificates, and type test certificates ； (4) Technical documents such as plans for the installation, modification, and repair of special equipment, drawings, material quality certificates and construction quality certification documents, supervision and inspection reports for installation, modification, and repair, and acceptance reports ； (5) Records of regular self-inspections for special equipment and regular inspection reports ； (6) Records of the daily usage status of special equipment ； (7) Maintenance records for special equipment and its associated instruments and meters ； (8) Records of calibration, maintenance, and replacement of safety accessories, safety protection devices, measurement and control devices, as well as related instruments for special equipment, along with relevant reports ； (9) Records of operational failures and accidents involving special equipment, as well as accident handling reports ； (10) Technical documents related to major maintenance and renovation of equipment. The energy-saving technology records for special equipment include boiler energy efficiency test reports, as well as technical documents related to the energy-saving renovation of high-energy-consuming special equipment. The user entity shall keep at the location where the equipment is used the documents specified in (1), (2), (5), (6), (7), (8), and (9), as well as the original or copy of the energy-saving technical records for the special equipment, for future reference. 2. The special equipment safety management department is responsible for centrally managing all the archival materials related to the special equipment in the organization, and a dedicated person should be assigned to oversee the storage of such archival materials. 3. The safety management agency for special equipment shall establish a dedicated archive room or filing cabinets for storing documents related to such equipment. The retention period for these documents is generally 3 years, while important evidence materials should be kept permanently. 4. As needed, the unit may establish a separate management organization for special equipment documentation. 5. In the event of equipment relocation or disposal, its safety technical documentation shall be transferred along with the equipment. After the equipment is scrapped, the cancellation procedures are first carried out with the original registration authority, and then the records are sealed by the company’s records keeper.