\"Ten Management Systems\" of First-Class Factories"

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The production workshop must operate properly to ensure product quality; this requires strict adherence to factory rules and regulations as well as the establishment of effective management systems. Below are ten principles for factory management systems! I. Balanced production and orderly scheduling 1. In coordination with the company, and based on the production targets set by the factory management, as well as considering the own production capabilities, organize the implementation of the production plan. ⒉Responsible for implementing the production targets assigned by higher authorities and communicating them to the employees. ⒊Formulate and implement on-site operation standards and process flows, thereby ensuring that the products manufactured meet customer requirements in terms of both timing and quality. ⒋Achieve comprehensive, balanced, and rhythmic synchronized production to facilitate packaging and boxing of the final products. II. Strong product quality control 1. After receiving the order, the workshop supervisor first assembles the on-site managers from various teams to analyze the technical characteristics of the standard sample garment, and carefully reads the requirements specified in the production instructions. ⒉Quality standards are established through negotiation for various parts of the standard sample garment, and a production process is developed. ⒊Before the launch of the new version, it is essential to urge the relevant on-site managers to create pre-production samples and provide proper guidance to the frontline production staff on sewing; managers and quality inspection personnel should carry out inspections as well as random checks on semi-finished products. ⒋Strictly require and supervise team members to sew in accordance with the technical standards, and promptly provide sample products to the business department. ⒌Before the production of each model begins, the on-site management should organize a regular production meeting or morning meeting with the workshop staff to provide a detailed explanation of that model, and distribute in writing the sample garments, process sheets, and quality standards provided by the technical department, making them available to everyone. ⒍The workshop supervisor must organize and urge each site manager to resolve quality issues at the production stage, before the products are completed, in order to reduce the rate of rework on finished products and thus ensure product quality. III. Timely supply of raw materials and auxiliary materials ⒈ The workshop supervisor must keep track of the raw materials and auxiliary materials that have been ordered, and any issues that need to be addressed must be reported and resolved promptly. ⒉Organize all relevant personnel in the workshop to carry out all pre-production preparations: such as the allocation of production equipment, the assignment of relevant staff, and the provision of necessary tools. ⒊Work with the technical department to prepare all the necessary items prior to production, such as positioning plates and sample pieces, so that every product launch proceeds in an orderly manner without any disruptions. IV. Strict Discipline and Rigorous Assessment ⒈ All rules and regulations set by the factory must be strictly followed, and the management systems must be upheld. Those who violate these regulations will be punished in accordance with the relevant provisions of the rules, depending on the severity of the violation. ⒉Ensure that every employee arrives and leaves work on time, and establish a proper attendance system for the personnel in the workshop. ⒊The attendance system should be fair and just, based on reason and facts. V. The equipment is in good condition and operates properly. 1. Supervise team members to take care of their respective machine equipment, ensuring that \"the person who uses it is also responsible for its maintenance.\" ⒉Urge the relevant personnel to regularly inspect, adjust, maintain, and service the production equipment. ⒊Employees in each team are urged to clean the machines at the start of each workday, check whether their own equipment is in good condition, and report any abnormalities to the maintenance staff promptly so as to ensure the normal operation of the machines. VI. Safety first, eliminate potential hazards ⒈ Carry out safety measures such as fire prevention and theft prevention to ensure that safety comes first. ⒉Carry out effective publicity on work safety, fire prevention, and other related aspects. ⒊All flammable materials and sources of fire are strictly prohibited from entering the production workshop, and smoking is entirely forbidden within the workshop. ⒋Before leaving work each day, the workshop supervisor must urge the relevant personnel to check every corner of the workshop to ensure proper safety inspections are carried out. ⒌After work, ensure that all relevant personnel close the doors and windows properly; before locking the main door, check that all doors and windows are indeed closed. Evacuate everyone from the workshop and turn off all electrical circuits there. ⒍Urge every employee to develop the habit of locking the office when leaving, and remind relevant personnel to conduct regular safety inspections. VII. Arrange neatly and practice civilized production: Keep cut pieces off the ground and avoid leaving clothing hangers in disarray ； The hem doesn’t fall off, and the finished product isn’t messy ； Do not scatter loose threads around, and do not discard broken needles carelessly ； Replace the patch one by one; upgrade auxiliary materials from inferior to superior ones ； No food should be taken into the workshop, and no miscellaneous items should be placed in the clothing hooks ； Keep the machines clean and the area tidy and hygienic. ⒈Trolleys, stools, frames, as well as related tools and equipment must be placed in their designated positions in an orderly manner; they shall not be placed randomly, moved around, or exchanged. ⒉Personal items unrelated to production (such as teacups, snacks, etc.) are strictly prohibited from being brought into the workshop. ⒊It is required that semi-finished products and finished products be stored neatly; they must not be tied up casually nor placed on the ground. Defective items should be separated and labeled to prevent stains caused by oil leaks from machines. Semi-finished products or cut pieces with different codes should be kept apart to avoid color differences. ⒋Ensure the cleanliness and hygiene of the production area, urge relevant personnel to clean it daily, and ensure that employees in each team maintain environmental hygiene. ⒌Urge the relevant personnel to regularly clean the doors and windows, the floor area, as well as all production tools and spare parts. VIII. Original records: complete, accurate, timely, and clear. 1. Keep proper records of daily activities, as well as personnel records in the workshop; maintain an up-to-date list of employees. Record in detail the start and end dates for each order, as well as the employees involved in production, and store these records properly. ⒉The on-site managers are responsible for keeping all production materials in good condition, and they compile the \"Daily Production Report\", \"Quality Inspection Records\", as well as various other reports on a daily basis to submit to the factory manager in a timely manner. ⒊Ensure that the submitted reports, as well as the \"Production Daily Reports\" and \"Quality Inspection Records\", are accurate and actual, and are displayed on the dashboard. ⒋Handle the daily tasks for the day before leaving work each day. ⒌Responsible for ensuring that the production quantities in the workshop match the records, and for handling the handover procedures between the workshop and various relevant departments in a timely manner. IX. High morale and coordination 　　　　 1. Take the lead in complying with all the rules and regulations set by the factory; incentives can be appropriately incorporated into these rules to fully leverage the enthusiasm and creativity of employees and relevant personnel, thereby enabling them to serve the company better. ⒉Stimulate a sense of urgency among the production workers in the workshop, take effective measures to improve the working atmosphere, and boost the morale of the employees on the production lines. ⒊The production allocation among various teams is just right. Based on the sewing skills of the relevant personnel and taking various factors into account, a reasonable allocation of tasks is carried out. ⒋Urge team leaders to meet the daily production targets and ensure the continuous operation of each employee. ⒌Urge the quality inspector to process the finished products delivered to the inspection room that day, fill out the daily \"Inspection Record\", and urge the material dispatcher to count the fabric pieces sent to the workshop that day, then summarize the information and provide feedback to the factory management. X. Convincing people with reason at the service site ⒈ Responsible for promptly resolving issues related to personnel present on the production line. ⒉During the work process, appropriate emotional elements should be incorporated to make employees feel the warmth of a big family; meanwhile, some practical issues in their lives, such as accommodation and meals, should be addressed to enable them to serve the company better. ⒊Various disputes are inevitable during the operation process, and those involved must handle internal interpersonal relationships properly. In the event of issues that cannot be resolved or are severe enough, they should be reported to the factory management for resolution promptly; it is important to avoid conflicts at the production site, as this could have negative consequences. ⒋Responsible for maintaining order in the production area of this workshop to ensure smooth operations.