List of equipment, differences and connections between equipment registers and equipment files

Equipment List – a summary of the main parameters of the equipment, including details such as the model and specification, manufacturer, dimensions, weight, purchase cost, date of arrival at the facility, and installation location. The Equipment Register builds on this list by providing more detailed information regarding each piece of equipment, with data being categorized separately for the main units and auxiliary devices. Equipment records include both original documents provided by the manufacturer, such as drawings and user manuals, as well as various records generated during the equipment’s use and maintenance, such as operation logs, lubrication records, and repair records. Generally, the records related to the same piece of equipment are kept together to facilitate management and use. The Equipment Register is usually organized by workshop; whether it is grouped by workshop or by equipment category depends on decisions made by management based on their needs. If the equipment management department (such as the Mechanical and Electrical Department, Equipment Section, Power Section, etc.) is responsible for managing all the equipment in the plant, it is more convenient to categorize the equipment by type. In fact, the two can be regarded as a single worksheet, with only the order of the data being different. Records such as equipment sealing logs, lubrication logs, and spare parts logs can be considered as supporting documents for equipment management. For large and medium-sized enterprises, as well as those with equipment that is critical to their production processes, companies that practice strict management usually maintain relevant records. The specific methods vary among enterprises of different ownership structures and sizes, but the general approach remains the same: ensuring the output capacity of equipment through proper equipment management.

I agree with what was said above: equipment registers are generally kept by both the Equipment Department and the workshops, while equipment files should be recorded by the workshops and stored and organized by the Equipment Department. These days, there is high staff turnover in companies, making it difficult for those who take over to access the records.

How are devices classified by category? What are the specific categories? They are usually divided into categories such as pumps and compressors, towers and tanks, heat exchangers, and special equipment. But what about some relatively special devices – which category should they be placed in? For example, closed-type cooling towers used in circulating water systems, complete sets of equipment such as fans and compressors, belt conveyors for coal handling, boilers, coke ovens and their auxiliary machinery (such as coke pushers and coke quenching vehicles), membrane filtration equipment like reverse osmosis for wastewater treatment, and so on. How should these be classified?

When it is not convenient to classify using device characteristics, classification can be done by the entity that uses the device. Regardless of the classification, the goal is effective management. In addition to the categories you listed such as mechanical pumps, towers and tanks, heat exchangers, and special equipment, they can also be classified into general equipment (pumps, fans, etc.), process equipment, testing equipment, power equipment (boilers, transformers, etc.), auxiliary equipment, etc.