Useful Tips | A comprehensive guide to on-site management in factory workshops – keep it!

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Workshop management is an important part of factory production. How to manage the workshop is particularly important for product quality and production safety. Today, Certification Expert shares with you a comprehensive set of guidelines for on-site management in factory workshops – please keep them! 1. Workshop management functions: Planning. Planning is the primary function of any economic management activity ； It is a common feature of all modern large-scale production ； It is a guide for all tasks ； It is an important tool for mobilizing and organizing enterprise employees to produce products that meet user needs. The planning function of workshop management begins with establishing the overall objectives for the workshop’s activities as well as various technical and economic indicators. This ensures that every stage of the production process, as well as each employee, has clear goals to strive for, enables coordination among different production stages, and promotes close integration of all resources such as human capital, materials, and equipment, thus forming a complete production system. With a plan, there is a direction and goal for action ； With a plan, there is a basis for conducting inspections and making improvements ； With a plan, there is a standard for measuring the work performance of each employee and each unit. The workshop does not participate in business activities outside the factory. The basis for formulating plans in the workshop is the plans assigned by the enterprise and the actual resource situation of the workshop itself. In addition to formulating production, operation, and target policies annually, the workshop mainly develops production schedules, quality and cost control plans, as well as equipment maintenance plans on a quarterly, monthly, daily, and hourly basis. Organizational leadership is an essential prerequisite for carrying out other management functions; it is a crucial element in fulfilling workshop plans, ensuring production, maintaining balanced development, and making adjustments as necessary. Functions of workshop organization and command: First, based on the workshop’s objectives, it is necessary to establish a sound management structure and operational framework, including the setup of management agencies, the selection and assignment of management personnel, as well as the organization and allocation of labor forces. Second, through organizational structures and systems, and by applying leadership skills, it is necessary to assign tasks, coordinate, guide, and supervise work sections, teams, and employees, so that their activities progress toward the set goals and they remain coordinated in their actions. Supervisory control: http://mmbiz.qpic.cn/mmbiz/57qSkDX4Xt2IN4KDs2RnXPhsUsUFXroADuD985BvEsnj6HjGicFJCdEM0CVMXmfnUfh9oD7afttqBmvQib0eUcicg/0?wx_fmt=png Supervision refers to the management activity of monitoring and ensuring the implementation of various management systems, the execution of plans, and the compliance with superior instructions, so as to bring them into effect. Control is a management activity that, during the execution of plans and various production and operational activities, compares the actual performance with the established target plans and standards, identifies discrepancies, determines the causes, and takes corrective actions. Production services: http://mmbiz.qpic.cn/mmbiz/57qSkDX4Xt2IN4KDs2RnXPhsUsUFXroADuD985BvEsnj6HjGicFJCdEM0CVMXmfnUfh9oD7afttqBmvQib0eUcicg/0?wx_fmt=png Since the workshop is the unit that directly organizes production, production services are an essential function of workshop management. Contents of production services: Technical guidance – during the production process, it is necessary to regularly assist workers in resolving technical challenges, including improving manufacturing processes as well as upgrading and innovating equipment ； Usage services and maintenance services for workshop equipment ； Materials and power services, etc ； Assist work teams in coordinating and communicating with entities outside the workshop ； Life services. Motivating morale: http://mmbiz.qpic.cn/mmbiz/57qSkDX4Xt2IN4KDs2RnXPhsUsUFXroADuD985BvEsnj6HjGicFJCdEM0CVMXmfnUfh9oD7afttqBmvQib0eUcicg/0?wx_fmt=png. The quality of a company’s operational performance depends, fundamentally, on the morale of the employees working in the production facilities. Because, under certain conditions, people are the decisive factor, and the workshop has the responsibility of directly motivating employees’ morale. Boosting morale means using various methods to stimulate employees’ enthusiasm and creativity, involving them widely in management activities, making full use of their experience and knowledge, unlocking their potential, improving work efficiency, and ensuring the completion of workshop tasks. All functions of workshop management are interrelated and mutually reinforcing. Those who carry out these functions are the workshop supervisors, deputy supervisors, section chiefs, team leaders, and other functional staff in the workshop. 2. How to manage a workshop? A promoter of corporate culture: http://mmbiz.qpic.cn/mmbiz/57qSkDX4Xt2IN4KDs2RnXPhsUsUFXroADuD985BvEsnj6HjGicFJCdEM0CVMXmfnUfh9oD7afttqBmvQib0eUcicg/0?wx_fmt=png. As an excellent production floor manager, one should be an active promoter of the company’s corporate culture. One **, with national treasures that other ** do not possess ； A nation possesses a national spirit that is distinct from that of other nations ； Even an ordinary person has their own unique spiritual pillar! Only in this way **can there be prosperity, can a nation endure for long, and can individuals remain resilient. For a company, its spiritual pillar and soul is its “corporate culture”. Looking at the world’s top 500 companies, all place great emphasis on and actively promote their corporate culture. To manage a production workshop effectively, as an excellent workshop manager, the primary task is to actively promote the company’s corporate culture, using it to influence and motivate employees. By promoting corporate culture, employees can learn about the company’s history, which enhances their trust in the company and fosters their love for it ； By promoting corporate culture, employees become aware of the company’s goals, vision, and development trends, which enhances their confidence in the company and thus strengthens their loyalty to it, encouraging them to be willing to make contributions ； By promoting corporate culture, employees can become familiar with the company’s various policies, gain clarity regarding their personal development goals, and develop a sense of competitiveness, thereby contributing to the company’s productive growth. It is necessary to make good use of various opportunities and settings to actively promote corporate culture, ensuring that it is present everywhere and permeates all aspects. Formulating and implementing management systems: http://mmbiz.qpic.cn/mmbiz/57qSkDX4Xt2IN4KDs2RnXPhsUsUFXroADuD985BvEsnj6HjGicFJCdEM0CVMXmfnUfh9oD7afttqBmvQib0eUcicg/0?wx_fmt=png. As an excellent production workshop manager, one should be able to formulate and implement reasonable management systems. Nothing can be accomplished without rules. Any group that loses the restraint of discipline will inevitably fall apart and lose all its combat effectiveness. As an excellent production workshop manager, one must not only be familiar with and implement the company’s existing management systems but also gradually develop and improve the workshop’s management system framework. It is necessary to establish codes of conduct for employees, draft documents that are practical to follow, ensure that every action has clear guidelines, and update these guidelines regularly based on feedback from usage. In this way, it is possible to ensure that there are rules to follow, thereby regulating employees’ behavior in all aspects. Through regular inspections and supervision, it is possible to gradually foster good working habits among employees, encourage them to follow procedures conscientiously, reinforce positive behaviors, and correct inappropriate ones, thus laying a solid foundation for the standardized management of the workshop. An advocate for safe production: http://mmbiz.qpic.cn/mmbiz/57qSkDX4Xt2IN4KDs2RnXPhsUsUFXroADuD985BvEsnj6HjGicFJCdEM0CVMXmfnUfh9oD7afttqBmvQib0eUcicg/0?wx_fmt=png. As an excellent production floor manager, one should be both an advocate and a practitioner of safe production. Safety is for production; production must be safe. Safe production is the most fundamental guarantee for the social development of enterprises. 3. People, machines, materials, methods, and environment: Different types of work require different safety measures at different locations and at different times. The safety measures in production workshops can be summarized as the management and regulation of these five key elements: people, machines, materials, methods, and environment. “\"People,\" that is, the management of people: http://mmbiz.qpic.cn/mmbiz/57qSkDX4Xt2IN4KDs2RnXPhsUsUFXroADuD985BvEsnj6HjGicFJCdEM0CVMXmfnUfh9oD7afttqBmvQib0eUcicg/0?wx_fmt=png Security management, in essence, is the management of people. The procedure for determining personnel needs in production workshops should be highly standardized. For employees required for new positions in the workshop, a preliminary plan for assigning them to specific roles is established based on the detailed information provided by the candidates recommended by the company; thereafter, they work in auxiliary roles for a period of time to gain experience. During this adaptation period, the workshop uses the level of responsibility as the primary criterion for evaluating the employee, and then conducts a comprehensive assessment based on factors such as the employee’s proficiency in operational skills, resulting in written feedback that is sent to the company to determine the appropriate job assignment. For those who are deemed unfit for the position in the initial assessment, the workshop improves the employee’s overall capabilities through training and re-education, so as to enable them to meet the requirements. Employees who are no longer competent will not be hired. In daily production, workshop managers should focus on communicating with employees, and use incentives such as praise, encouragement, and rewards to boost their confidence and enthusiasm for work. “\"Machine\" refers to the management of mechanical equipment: http://mmbiz.qpic.cn/mmbiz/57qSkDX4Xt2IN4KDs2RnXPhsUsUFXroADuD985BvEsnj6HjGicFJCdEM0CVMXmfnUfh9oD7afttqBmvQib0eUcicg/0?wx_fmt=png. Mechanical equipment constitutes the material basis for enterprises to carry out production activities, and it is the primary guarantee for ensuring safe production. As a production workshop manager, it is necessary to create a \"device responsibility card\" for each piece of equipment, based on the complexity of its maintenance, and assign a specific person to be responsible for it. The company conducts regular on-site management inspections and establishes a corresponding reward and punishment system to help each person responsible for the equipment develop a good habit of maintaining it proactively. During shift handovers, employees must keep records of the operating status of the machinery and equipment; any abnormalities in their operation can be reported promptly so that maintenance can be carried out as soon as possible. In addition, regular training sessions on the operation or theory of machinery and equipment should be organized to ensure safe operation. “\"Materials\" refer to the management of materials: http://mmbiz.qpic.cn/mmbiz/57qSkDX4Xt2IN4KDs2RnXPhsUsUFXroADuD985BvEsnj6HjGicFJCdEM0CVMXmfnUfh9oD7afttqBmvQib0eUcicg/0?wx_fmt=png. Material management is a fundamental aspect of safe production. Due to the special properties of chemical materials, their properties can change quite rapidly – that is, changes from low temperatures to high temperatures, from low pressures to high pressures, and from a liquid state to a solid state can all occur in an instant, as soon as another material is added. Starting with the personnel responsible for receiving materials, the workshop should provide them with professional training so that they are familiar with the production processes and understand the chemical and physical properties of each type of material, enabling them to calculate accurately the amount of materials needed for a day. Materials that are not suitable for storage must not remain in the workshop; they should be taken and used immediately. Material recipients must conduct timely inspections of the raw materials in the warehouse, and it is strictly prohibited to bring substandard materials into the workshop. To this end, the workshop should also establish a dedicated assessment system to foster a diligent and meticulous work attitude among employees. “The \"method\", that is, the operating procedure, can be found in the guide at http://mmbiz.qpic.cn/mmbiz/57qSkDX4Xt2IN4KDs2RnXPhsUsUFXroADuD985BvEsnj6HjGicFJCdEM0CVMXmfnUfh9oD7afttqBmvQib0eUcicg/0?wx_fmt=png. The operating procedure represents the path to be followed during the operation, and this path must not be changed throughout the process. Some operators, especially new employees, often have doubts about the operating procedures. As managers of the production workshop, in addition to providing explanations, it is also necessary to assign experienced senior operators to give hands-on guidance until they fully understand and master the procedures. To reduce safety risks, the workshop should also use recorders based on the original records to conduct regular inspections, thereby reminding operators to remain vigilant at all times and to ensure that their operations comply fully with the regulations. “\"Environment\" refers to the management of the surrounding conditions; http://mmbiz.qpic.cn/mmbiz/57qSkDX4Xt2IN4KDs2RnXPhsUsUFXroADuD985BvEsnj6HjGicFJCdEM0CVMXmfnUfh9oD7afttqBmvQib0eUcicg/0?wx_fmt=png. The environment can have a direct impact on safe production, and it is also a prerequisite for creating high-quality products. As a production workshop manager, one should apply the 5S management philosophy of \"Seiri, Seiton, Seiso, Seiketsu, and Shitsuke,\" starting with on-site management. By conducting self-inspections and mutual inspections, appropriate rules can be established based on the actual conditions of the workshop. 4. Safety production management: For each different position, the workshop should also establish detailed criteria for evaluating the performance of those positions. Regular evaluations are carried out on a weekly basis, while more comprehensive assessments take place on a monthly basis. Rewards and penalties are determined in accordance with the rules set out in these evaluation criteria, thereby further enhancing the attention to detail among operators during their work processes. In short, as a manager of a production workshop, it is essential to understand that safe production is not a task that lasts for a certain period only, but rather an ongoing process that requires continuous effort. In safety production management, attention should also be paid to the following four aspects: ① People-oriented safety management must be adhered to unwaveringly. Firstly, management needs to update its mindset, breaking away from conservative attitudes that stick to conventions and lack the drive for progress ； Secondly, efforts must be made with the employees: strict standards must be applied to their qualifications, their readiness for duty, and their mindset, with everything being handled in accordance with established rules. It is necessary to be adept at understanding the mental state of employees, in order to eliminate potential risks before and during work ； Another aspect is to improve the ways and methods of working, focusing on using flexible and diverse approaches to carry out tasks, maintaining strictness without being overly rigid, placing emphasis on emotional investment, and fostering a harmonious team atmosphere. ②Safety management must focus on controlling the operational process. First, it is necessary to establish a management assessment mechanism; managers should strengthen the inspection and supervision of on-site operations in order to truly identify and address safety hazards that arise during these processes, and eliminate any form of formalism ； Second, regarding the assessment and inspection of grassroots departments, it is necessary to combine results with the process; by conducting thorough on-site investigations and research, result-based inspections should be carried out to avoid one-sidedness. ③Safety management must shift from external management to self-management by work teams. Firstly, it is necessary to establish an assessment mechanism for work teams. A hierarchical assessment framework should be set up, ranging from workshop-level assessments of work teams, to assessments of assessment groups by the teams themselves, and finally to assessments of individual positions by those groups. Responsibilities, rights, and powers should be delegated to the work teams, turning them into sources of pressure and motivation. This will help stimulate each employee’s enthusiasm, encouraging them to actively participate in safety management and thereby achieving self-control, mutual control, and external control within safety management efforts. Only by achieving self-management within teams can the first line of defense be truly strengthened at the fundamental level. ④Security management should focus on proactive prevention, shifting control points forward, and addressing key cases. First, one must take the initiative, create pressure for oneself, and dare to expose flaws. Regarding the prominent safety hazards that exist, it is necessary to focus on typical cases, conduct broader educational analyses, so as to shock those responsible and educate the employees. Secondly, emphasis is placed on establishing preventive measures, adhering to a prevention-first approach. For the prominent common issues identified through routine inspections and management activities, preventive measures are promptly developed to address them promptly. Key individuals and positions within the work process are identified for focused control, thereby achieving the goal of preventing the occurrence of problems. Fourth, as an excellent production workshop manager, one should strive to avoid all kinds of unnecessary waste in order to save costs and resources. In general production processes, various forms of \"waste\" arise in daily operations; in fact, in production management, there are also typically \"seven types\" of waste. These “seven types of waste” occur not only in the production area; if one focuses solely on the problems present there without addressing the underlying issues hidden behind those symptoms, it is undoubtedly putting the cart before the horse. Even if efforts seem vigorous on the surface, the actual results are limited. Therefore, as an excellent production workshop manager, one must not only understand the causes of these “seven wastes” but also pay close attention to avoiding and eliminating such waste factors in order to save costs and resources and improve production efficiency. - End -