Several management tools and methods that should be known on-site

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This post was last edited by lovelife1997 on 2019-11-27 at 14:53. So, as a site manager, what management methods and tools would you use to help a company manage its site effectively? The most basic management methods and tools include three management methods and three major management tools. I. The three major management tools: 1. Standardization: Standardization refers to the process of turning the various regulations existing within a company – such as procedures, guidelines, rules, standards, and requirements – into written forms; these written documents are collectively known as standards (or standard documents). Establishing standards and then taking action in accordance with those standards is called standardization. The view that standardization is complete simply by formulating or revising standards is incorrect; only through guidance and training can standardization be truly implemented. Innovation and improvement, along with standardization, are the two key elements for enterprises to enhance their management levels. Improving innovation is the driving force behind the continuous enhancement of corporate management levels, while standardization serves as a brake to prevent a decline in such management levels. Without standardization, it is impossible for enterprises to maintain a high level of management. 2. Classification of visual management: Visual management is generally divided into five categories: 1. Item management in visual management. In daily work, it is necessary to manage a variety of items such as tools and fixtures, measuring instruments, spare parts for equipment, consumables, materials, work-in-progress items, and finished products. 2. Operational management through visual management: Work in a factory is carried out through various processes and the combination of people. Are the operations in each process being carried out as planned? Is it being implemented correctly as decided? In job management, it is very important to be able to easily understand the progress of each job and each process, as well as whether any abnormalities have occurred. 3. Equipment management in visual management: Equipment management under visual management aims to enable the proper and efficient performance of daily maintenance tasks such as cleaning, inspection, refueling, and tightening. 4. Quality management through visual management: Visual management can effectively prevent many types of human errors, thereby reducing the occurrence of quality issues. 5. Safety management through visual management: Safety management via visual management involves making hazardous items and situations visible, stimulating people’s vision, awakening their sense of safety, and preventing accidents and disasters from occurring. 3. Kanban management: Kanban management is a very effective and intuitive method for identifying and resolving problems; it is one of the essential tools for excellent on-site management. Kanban management is a form of visual management. Therefore, kanban management is a very effective and intuitive method for identifying and solving problems, and it is one of the essential tools for excellent on-site management. Functions of Kanban management: 1. It displays the process of improvement, allowing everyone to learn good methods and techniques. 2. Show improvements in performance to give participants a sense of achievement and pride. 3. Create a competitive atmosphere. 4. A powerful means to boost energy at the event site. 5. Clarifying the management situation and creating tangible and intangible pressures helps to advance work. 6. Establish a good corporate image. (To make customers or other people genuinely admire the company’s management level) Three management methods: 1. On-the-Job Training refers to guidance provided at the work site. “Both the \"mentor-apprentice system\" and the \"mentorship system\" are effective mechanisms for on-the-job guidance; the key to success lies in clearly understanding the training responsibilities of on-the-job OJT, as well as in making scientific use of the four phases and seven steps of OJT. For example, new employees will be guided by a senior employee until they master all the operational procedures of their position. On-site OJT is aimed at quickly training skilled employees, and by carrying out job rotations on this basis, multi-skilled employees can be developed. “Employees who are skilled in multiple tasks can improve production efficiency and enhance the flexibility of production management. The approaches of mentoring and having multi-skilled workers are management goals for frontline employees that every site manager strives to achieve. 2. 6S Management: 6S refers to sorting, organizing, cleaning, sanitizing, discipline, and safety. Among these elements, discipline is given the greatest emphasis, as it is said that \"it all starts with discipline and ends with discipline.\" Organizing, tidying up, sweeping, and cleaning the work area are relatively easy tasks, especially in production and office areas where managers at various levels oversee the implementation; generally, the general manager need not worry about these tasks not being done properly. The most difficult part is the development of competence. The most basic approach to on-site improvement is to conduct effective process analysis to identify losses and wastes in the production area, and strive to quantify them ； Then, following the PDCA management cycle, improvement plans are formulated and implemented to continuously pursue the maximization of on-site value. The most classic example abroad is Toyota’s factories, where a system of individual improvement proposals is vigorously implemented in the production areas to carry out on-site improvements; as a result, the value added in their manufacturing process reaches 30%, which is much higher than that of their competitors in the same industry. 3. Methods for Solving On-site Problems: The methods for solving on-site problems are based on the PD-CA management cycle and consist of 8 basic steps; some also refer to this as the 8D method for solving on-site problems, which reflects the logical sequence of problem resolution. The 8D method facilitates collective effort to quickly resolve on-site problems.